Interoffice Memorandum
DATE: October 17, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: David Gregory, Manager II, Solid Waste Division
PHONE: 407-254-9622
SUBJECT: Ratification of Purchase Order M116123, Emergency Installation of Two New Gas Extraction Wells at the Landfill
ACTION REQUESTED:
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Ratification of Purchase Order M116123, Emergency Installation of Two New Gas Extraction Wells at the Landfill, with SCS Field Services, Inc., in the total amount of $118,000. ([Utilities Department Solid Waste Division] Procurement Division)
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PROCUREMENT:
The project includes the installation of two new landfill gas extraction wells and associated collection pipes on Cell 9-12 at the Orange County landfill. An expansion of the landfill gas collection system, through the installation of these wells, is required to meet permit and regulatory requirements related to quarterly surface emissions monitoring performed at the landfill.
FUNDING:
Funding is available in account number 4420-038-1021-3197.
APPROVALS:
The Utilities Department concurs with this recommendation.
REMARKS:
During the third quarter 2024 monitoring event, multiple monitoring locations exceeded 500 parts per million of methane three times, thus requiring an expansion of the gas collection system on Cell 9-12 within 120 days from the initial exceedance. Failure to comply with the regulation can result in regulatory enforcement actions including consent orders and fines. The construction must be completed by December 5, 2024 to meet this timeline.
Due to these factors, this procurement was handled as an emergency. Staff initiated a request for quotes to multiple vendors, resulting in two responsive and responsible quotes. Staff has evaluated the quotes and confirmed they are within the expected range for the work that will be performed.
The emergency quote tabulation is as follows:
Quoter: Quote Total:
SCS Filed Services, Inc. $118,000
CEC, PC $135,000
Sullivan Environmental, Inc. No quote