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File #: 24-1482    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/20/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Approval to award Invitation for Bids Y24-610-JA, Patch Truck Purchase, to the low responsive and responsible bidder, Cumberland International Trucks of Florida, LLC, in the total award amount of $275,000. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. Y24-610 E - Patch Truck Purchase Federal Evaluation

Interoffice Memorandum

 

DATE: September 20, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division 

 

PHONE: 407-836-7871

 

SUBJECT: Award of Invitation for Bids Y24-610-JA, Patch Truck Purchase

 

ACTION REQUESTED:

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Approval to award Invitation for Bids Y24-610-JA, Patch Truck Purchase, to the low responsive and responsible bidder, Cumberland International Trucks of Florida, LLC, in the total award amount of $275,000.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Public Works Department Roads and Drainage Division] Procurement Division)

 

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PROCUREMENT:

This procurement will facilitate the purchase of a new patch truck to allow the Roads and Drainage Division to take care of potholes and other asphalt related repairs across the County.  The new unit will be replacing an older unit that has met its useful life and ensure that the County can meet and take care of the needs of Orange County citizens and our guests in a timely manner.

FUNDING:

Funding is available in account number 5896-019-8641-6430.  This procurement is federally funded through the American Rescue Plan Act.

APPROVALS:

The Roads and Drainage Division concurs with the recommendation.

REMARKS:

Three bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness.

Cumberland International Trucks of Florida, LLC has met all the requirements identified in the IFB and has a satisfactory record of delivery for this type of purchase, therefore, award is recommended to Cumberland International Trucks of Florida, LLC.

The bid tabulation is as follows:

Bidder:                                                                                                                                                                        Total Bid Amount:

Cumberland International Trucks of Florida, LLC                                          $275,000

Environmental Products Group, Inc.                                                                                    $299,968

Alta Construction Equipment Florida                                                                                    $335,000