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File #: 25-159    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/8/2025 In control: Administrative Services Department
On agenda: 2/11/2025 Final action: 2/11/2025
Title: Approval of Amendment No. 11, Contract Y21-131, Street Sweeping - Roads and Drainage Division, with USA Services of Florida, Inc., in the amount of $224,551.40, for a revised estimated contract amount of $1,530,503.24. ([Public Works Department Roads and Drainage Division] Procurement Division)

Interoffice Memorandum

 

DATE: January 8, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division

 

PHONE: 407-836-7958

 

SUBJECT: Approval of Amendment No. 11, Contract Y21-131, Street Sweeping - Roads and Drainage Division

 

ACTION REQUESTED:

title

Approval of Amendment No. 11, Contract Y21-131, Street Sweeping - Roads and Drainage Division, with USA Services of Florida, Inc., in the amount of $224,551.40, for a revised estimated contract amount of $1,530,503.24. ([Public Works Department Roads and Drainage Division] Procurement Division)

body


PROCUREMENT:

This amendment will extend the contract for the period of March 1, 2025 through May 22, 2025 and adds funding to support services during the contract extension period to ensure continuity of services while a procurement process is completed. Invitation for Bids (IFB) Y24-1056 was issued, however both bidders were deemed non-responsible during technical evaluation, therefore no award could occur, resulting in the solicitation being cancelled.  A new IFB is active and scheduled to close in February.

FUNDING:

Funding is available in account number 1002-072-2906-3816.

APPROVALS:

The Roads and Drainage Division concurs with this recommendation.

REMARKS:

On June 8, 2021, the Board authorized award of Contract Y21-131 to USA Services of Florida, Inc. in the amount of $1,227,552 for a one-year term. The Board also authorized two additional one-year renewals.

Previous contract amendments are as follows:

Amendment No. 1:                     Renewed the contract for the period of July 10, 2022 through July 9, 2023. There was no change to the contract amount.

Amendment No. 2:                      Renewed the contract for the period of July 10, 2023 through July 9, 2024. The contract total was increased by $48,399.84, for a revised estimated contract amount of $1,275,951.84.

Amendment No. 3:                      Added Attachment A for pricing per line item per previous Amendment No. 2. There was no change to the contract amount.

Amendment No. 4:                      Removed and added locations. There was no change to the contract amount.

Amendment No. 5:                      Removed and added locations. There was no change to the contract amount.

Amendment No. 6:                      Extended the contract for the period of July 10, 2024 through October 9, 2024. There was no change to the contract amount.

Amendment No. 7:                      Removed and added locations. There was no change to the contract amount.

Amendment No. 8:                      Removed and added locations. There was no change to the contract amount.

Amendment No. 9:                      Extended the contract for the period of October 10, 2024 through January 9, 2025. The contract total was increased by $30,000, for a revised estimated contract amount of $1,305,951.84. Approved by the Board on October 8, 2024. 

Amendment No. 10:                      Extended the contract for the period of January 10, 2025 through February 28, 2025. There was no change to the contract amount.