Interoffice Memorandum
DATE: July 31, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Ken Leeming, P.E., Manager, Highway Construction Division
PHONE: 407-836-7713
SUBJECT: Approval for Amendment No. 1, Contract Y19-816B, Construction Engineering & Inspection (CEI) Services & Resident Compliance Specialist (RCS) Services for Shingle Creek Trail Phase 1 Segment 3 Construction Projects.
ACTION REQUESTED:
title
Approval of Amendment No.1, Contract Y19-816B, Construction Engineering & Inspection (CEI) Services & Resident Compliance Specialist Services for Shingle Creek Trail Phase 1 Segment 3 Construction Project, with CDM Smith, Inc., in the amount of $142,026.38, for a revised total contract amount of $805,519.68. ([Public Works Department Highway Construction Division] Procurement Division)
body
PROCUREMENT:
The subject LAP-funded CEI contract Y19-816B (430225-4-68-01), was executed before construction of the corresponding construction project was placed on hold in 2021. The construction project has since been re-bid under Invitation for Bids Y24-722. The resulting construction contract was approved for award by the Board and executed on July 20, 2026.
To align the CEI contract with the revised construction schedule, an amendment has been prepared to extend the duration of Contract Y19-816B by 400 days. The amendment will also update the original 2019 unit rates to the negotiated 2026 rates as approved by the Florida Department of Transportation, utilizing their pre-approved multipliers. The proposed amendment does not modify the scope of work and is limited to revising the contract duration and applicable unit rates. This change order will be fully funded by the LAP Agreement via a Supplemental Agreement.
FUNDING:
Funding is contingent upon the supplemental LAP agreement that is scheduled for Board approval on August 25, 2026.
DISCUSSION:
On September 10, 2019, the Board approved the selection of CDM Smith, Inc. and authorized the Procurement Division to negotiate and execute a contract in the not-to-exceed amount of $1,292,085.95, inclusive of both Phase 1 and Phase 2 services.
Following the Board's approval, the solicitation was divided into two separate contracts: Contract Y19-816A-Phase 2; Contract Y19-816B-Phase 1. Contract Y19-816A was executed in the amount of $542,751.78. Contract Y19-816B was executed on April 19, 2021 in the amount of $663,493.30.