Interoffice Memorandum
DATE: September 29, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: 407-836-0048
SUBJECT: Approval of Change Order No. 2, Task Authorization No. 35, Contract Y18-907B, Continuing Architectural Services, Bithlo Highway Maintenance Building
ACTION REQUESTED:
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Approval of Change Order No. 2, Task Authorization No. 35, Contract Y18-907B, Continuing Architectural Services, Bithlo Highway Maintenance Building, with KZF Design LLC dba KMF Architects, in the amount of $48,021.88, for a revised total amount of $252,612.22. ([Administrative Services Department Capital Projects Division] Procurement Division)
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PROCUREMENT:
This change order incorporates additional services primarily to restart the project, address changes since the original permit effort, revise the design as necessary, and obtain a new permit. The project had been inactive since approximately 2024, and the prior permit has expired.
KMF and its subconsultants will provide the following services:
• Project restart and coordination - Reestablish the project after the extended pause, coordinate the architectural and engineering disciplines, and incorporate updated project requirements.
• Permit resubmittal - Update the existing permit documents and submit for a new permit, including responding to permit review comments.
• Site/civil revisions - Update the site design to address:
o Tree survey requirements
o Size and material of the fire line
o Fire line connection to the septic tank area
o Signed and sealed copies of the top/boundary survey
o Revised stormwater and drainage requirements
o Updated site conditions and permitting requirements
• Electrical/MEP services - Provide MEP design associated with the project restart, including construction administration services such as submittal reviews, RFIs, site visits, and record documents.
• Structural services - Provide structural engineering necessary to re-permit the approximately 2,500-3,000-square-foot maintenance building.
• Landscape architecture - Update the landscape and irrigation design, respond to County comments, prepare revised construction documents/specifications, assist with bidding, and provide limited construction-phase services.
• Construction document updates - Revise and coordinate the architectural, civil, structural, MEP, and landscape documents so the project can move forward under the new permit.
• Construction administration - Provide professional support during construction, including review of submittals/shop drawings, responses to RFIs, coordination, limited site observations, and closeout/record documentation as applicable.
FUNDING:
Funding is available in account number 1004-072-2947-6310.
APPROVALS:
The Capital Projects Division concurs with this recommendation.
REMARKS:
On October 10, 2018, the Board approved the selection of multiple firms, including KMF Architects, to provide Continuing Architectural Services.
Task Authorization No. 35 in the amount of $89,456.35 for design services for Public Works’ new Bithlo Highway Maintenance Building was authorized on August 13, 2021.
Change Order No. 1 was executed on April 12, 2023, in the amount of $115,133.99 for additional services.