Interoffice Memorandum
DATE: September 11, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mark Ikeler, P.E., Manager II, Water Reclamation Division
PHONE: 407-254-9705
SUBJECT: Award of Invitation for Bids Y24-1006-KK, Liquid Polymer for Northwest Water Reclamation Facility
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-1006-KK, Liquid Polymer for Northwest Water Reclamation Facility, to the low responsive and responsible bidder, Polydyne Inc., in the estimated contract award amount of $143,170 for a five-year term.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Utilities Department Water Reclamation Division] Procurement Division)
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PROCUREMENT:
This contract will provide liquid polymer needed to de-water biosolids prior to disposal, as required by the Florida Department of Environmental Protection.
FUNDING:
Funding is available in account number 4420-038-1357-4170.
APPROVALS:
The Water Reclamation Division and the Business Development Division concur with this recommendation.
REMARKS:
All potential bidders were required to complete mandatory testing scheduled through the Procurement Division. Two firms requested testing: Polydyne Inc. and Cedarchem, LLC.
Testing consists of one laboratory bench test and one full scale trial. Bench testing allows a potential bidder to gauge the effectiveness of polymers using sludge samples from the water reclamation process. The bidder then uses this information to select a polymer for full scale testing, where effectiveness of the polymer is established during a two-hour continuous run of the belt press used to de-water biosolids. Samples are collected during the full-scale testing and evaluated by the Orange County Utilities laboratory. Each stage of testing is documented through a Mandatory Testing Certification form.
This testing is required to confirm the polymer performs to the specifications required and to determine the ratio of polymer required to achieve acceptable de-watering. Both Polydyne Inc. and Cedarchem, LLC completed testing and met minimum acceptable standards.
Two bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Polydyne Inc. has a satisfactory history of performance. Price reasonableness was established through comparison to existing County term contracts providing liquid polymer for reclamation facilities. Therefore, award is recommended to Polydyne Inc.
The bid tabulation is as follows:
Bidders: 5-Year Bid Total:
Polydyne Inc. $143,170
Cedarchem, LLC $187,500