Interoffice Memorandum
DATE: September 9, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy A. Wolfe, P.E. LEED AP, Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Amendment No. 4, Purchase Order M109175, Orange County Utilities Emergency Pump Station F3146 Rehabilitation Project
ACTION REQUESTED:
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Approval of Change Order No. 4 to Purchase Order M109175, Orange County Utilities Emergency Pump Station F3146 Rehabilitation Project, with CPH, Inc, in the total amount of $69,586.87, for a revised total amount of $482,139.79. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
This change order will procure additional engineering services required to create a bid package for solicitation, and to provide additional construction administration services.
The Orange County Utilities Emergency Pump Station F3146 Rehabilitation Project was initiated after the pump station, which is located at 3175 Rouse Road, flooded during Hurricane Ian in September 2022. Due to the importance of this pump station in East Orange County’s wastewater conveyance system, an emergency purchase order to CPH, Inc. was issued to provide design and construction administrative services for the project. The design has been completed by CPH, Inc. as part of this emergency purchase order as well as approximately 30-40% of the associated construction work. The construction was completed by Prime Construction Group under a separate emergency purchase order to get pump station F3146 back into operation. This change order covers additional engineering services by CPH, Inc. associated with bidding and construction administration services necessary to complete the remaining non-emergency construction improvements of pump station F3146.
These engineering services will be performed in accordance with the not-to-exceed method. This project is located in District 5.
FUNDING:
Funding is available in account number 4420-038-4906-3810.
APPROVALS:
The Utilities Engineering Division concurs with this recommendation.
REMARKS:
Previous change orders are as follows:
Original Purchase Order
Board Approval Date: 12/13/2022 Amount: $343,655.96
Change Order No. 1: Add Air Quality Testing
Effective Date: 5/15/2023 Amount: $5,817.36
Change Order No. 1 added air quality testing and sample analysis for odor control equipment selection.
Change Order No. 2: Design Changes and additional Construction Administration Services
Board Approval Date: 02/20/2024 Amount: $63,079.60
Change Order No. 2 included additional design services and construction administration services due to design changes. The requested changes to the electrical building, equipment layout, and walkway ramp design came after the 100% design submission. As a result, additional time was required for CPH, Inc. and their subconsultants to revise the plans accordingly.
Change Order No. 3: Moving Funds to Construction Administration Services
Effective Date: 08/12/2024 Amount: $0.00
Change Order No. 3 moved funds from unused activities to construction administration services. Due to the odor control analysis no longer being needed and an odor control system being selected without it, funds were moved from CPH, Inc.’s subconsultants to CPH, Inc.’s scope of work for additional construction administration services needed for completing the project.