Interoffice Memorandum
DATE: January 14, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Taunya Harris, 911 Coordinator, Information Systems and Services Division
PHONE: 407-836-9690
SUBJECT: Approval of Purchase Order M117078, GIS Upload and GIS Hosting Services
ACTION REQUESTED:
title
Approval of Purchase Order M117078, GIS Upload and GIS Hosting Services, monthly map data uploads using Orange County provided locally authoritative GIS data, with Geo-Comm Inc., in the amount of $102,751.95 for a 12-month term. ([Administration and Fiscal Services, Information Systems and Services Division] Procurement Division)
body
PROCUREMENT:
This purchase order will continue the workflow of uploading geographical information system (GIS) data to the cloud-based mapping system. The mapping system is used by the Public Safety Answering Points within Orange County for emergency response for law enforcement, fire, and emergency medical services. The performance period is February 1, 2025, through January 31, 2026.
FUNDING:
Funding is available in accounting numbers 1054-031-0677-02-3197, 1054-031-0677-03-3197, 1054-031-0677-04-3197, 1054-031-0677-05-3197, 1054-031-0677-06-3197, 1054-031-0677-07-3197, 1054-031-0677-08-3197, 1054-031-0677-09-3197, and 1054-031-0677-10-3197.
APPROVALS:
The Information Systems and Services Division concurs with this recommendation.
REMARKS:
The supplier contracted for the next generation 911 GIS project to validate millions of GIS records in preparation for the project. The state mandates GIS records are a minimum of 98% accuracy rate. This supplier has spent over three years validating data to get Orange County to this rate and we will be implementing this project year at all 911 Public Safety Answering Points.
Geo-Comm’s solution is proprietary and critical to ensure continued compatibility of the GIS data and data workflow. This contract ensures state and national standards are met and GIS data is accurate for public safety.
Brevard and Seminole counties also utilized this vendor for a similar project with pricing according to their address points.
Orange County has worked with this vendor for several years preparing the 911 GIS database for Next Generation 911.
Purchase Order M110074 was for $97,859.00 in 2023
Purchase Order M113899 was for $97,859.00 in 2024
Past purchase orders indicate fair and reasonable pricing. The total increase falls within the Consumer Price Index 3-5% acceptable rate.