Comptroller Main Webpage

The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1171    Version: 1 Name:
Type: Procurement Status: Passed
File created: 7/25/2024 In control: Administrative Services Department
On agenda: 8/27/2024 Final action: 8/27/2024
Title: Approval to award Invitation for Bids Y24-779-CC, Orange County Convention Center Campus People Counting Sensor System, to the low responsive and responsible bidder, Tadeos Engineering LLC, in the total contract award amount of $499,100. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Convention Center Capital Planning and Building Systems Division] Procurement Division)
Attachments: 1. Y24-779 MWBE Evaluation

Interoffice Memorandum

 

DATE: July 25, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center

 

PHONE: 407-685-9867

 

SUBJECT: Award of Invitation for Bids Y24-779-CC, Orange County Convention Center Campus People Counting Sensor System

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-779-CC, Orange County Convention Center Campus People Counting Sensor System, to the low responsive and responsible bidder, Tadeos Engineering LLC, in the total contract award amount of $499,100. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Convention Center Capital Planning and Building Systems Division] Procurement Division)

body


PROCUREMENT:

Work under this contract includes the installation of people counting sensors including data infrastructure at each public facing hall to obtain accurate hall capacity in the North/South and West buildings at the Orange County Convention Center campus. The project is located in District 6.

FUNDING:

Funding is available in account number 4430-035-0960-6210.

APPROVALS:

The Convention Center and Business Development Division concur with this recommendation.

REMARKS:

Three bids were received in response to the Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. Technology International, Inc. was deemed non-responsive for failing to submit the required bid bond and qualifying their bid with additional terms and conditions. References provided were satisfactory for this type of work and Tadeos Engineering LLC has been determined to be responsible. Tadeos Engineering LLC’s bid is approximately 20% lower than the designer cost estimate. A scope confirmation meeting was conducted, affirming the bid's fairness and reasonableness. Therefore, award is recommended to Tadeos Engineering LLC.

The bid tabulation is as follows:

Bidder:

Bid Total:

Tadeos Engineering LLC

$499,100

S.A. Casey Construction, Inc.

$998,000

Technology International, Inc.

Non-responsive