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File #: 25-1082    Version: 1 Name:
Type: Recommendation Status: Discussion Item
File created: 7/28/2025 In control: Administrative Services Department
On agenda: 8/26/2025 Final action:
Title: Selection of one firm and an alternate to provide Final Engineering Design of Shingle Creek Trail Phase 4 from Alhambra Drive to Old Winter Garden Road, Request for Proposals Y25-804-MB, from the following firms listed alphabetically: * AVCON, Inc. * HDR Engineering, Inc. Further request Board authorization for the Procurement Division to negotiate and execute the final contract in the not to exceed budget amount of $2,100,000. Further request Board authorization to the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Public Works Department Engineering Division] Procurement Division)
Attachments: 1. Y25-804 Score Sheet, 2. Y25-804 BDD DBE Utlization
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

 

DATE: July 28, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Raymond Williams, Manager, Public Works Engineering Division

 

PHONE: 407-839-7909

 

SUBJECT: Selection of Consultant, Request for Proposals Y25-804-MB, Final Engineering Design of Shingle Creek Trail Phase 4 from Alhambra Drive to Old Winter Garden Road

 

RECOMMENDATION:

title

Selection of one firm and an alternate to provide Final Engineering Design of Shingle Creek Trail Phase 4 from Alhambra Drive to Old Winter Garden Road, Request for Proposals Y25-804-MB, from the following firms listed alphabetically:

 

•                     AVCON, Inc.

•                     HDR Engineering, Inc.

 

Further request Board authorization for the Procurement Division to negotiate and execute the final contract in the not to exceed budget amount of $2,100,000.

 

Further request Board authorization to the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Public Works Department Engineering Division] Procurement Division)

body


PROCUREMENT:

This contract will provide final engineering design and construction plan preparation for the above referenced project and provide design updates as necessary. The Consultant shall perform those engineering services required to prepare a complete set of contract documents (plans and specifications) as described in the Request for Proposals (RFP).

The Consultant shall use the design concepts provided in the Shingle Creek Trail - Phase 4 Alignment Feasibility study and shall perform the required engineering services utilizing all the applicable materials and data collected and provided in the study. This project is located in District 6.

FUNDING:

This project is federally funded through the Florida Department of Transportation Local Agency Program.

DISCUSSION:

Three proposals were received in response to this RFP.  The Procurement Committee evaluated the proposals in accordance with the criteria set forth in this RFP.  The proposal from OM Engineering Services, Inc. scored too low for Board consideration.

The proposals were evaluated by the Procurement Committee on July 23, 2025.  Commissioner Michael Scott was assigned to the Procurement Committee.

The consensus scores of the Procurement Committee are attached.