Interoffice Memorandum
DATE: December 5, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Selection of Consultant, Request for Proposals Y25-900-ZR, Continuing Program Management Services for Water, Wastewater, and Reclaimed Water Facilities
ACTION REQUESTED:
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Selection of Carollo Engineers, Inc. to provide Continuing Program Management Services for Water, Wastewater, and Reclaimed Water Facilities, Request for Proposals Y25-900-ZR.
Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a one-year contract to provide the services for future requirements. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
This contract will provide ongoing program management services for water, wastewater, and reclaimed water facilities. It will encompass a range of planning, engineering, and management services necessary to continue implementing the capital improvement program for the Utilities Department. This project is located in all districts.
FUNDING:
Task authorizations associated with this continuing contract will be funded by the County on an as needed basis.
APPROVALS:
The Utilities Engineering and Business Development Divisions concur with this recommendation.
REMARKS:
One proposal was received in response to this Request for Proposals (RFP) and was evaluated in accordance with the criteria set forth in the RFP. To ensure an open and competitive solicitation process, the RFP was posted to the County’s e-procurement platform. A query of potential proposers that declined to compete on this solicitation resulted in the following:
Barnes, Ferland and Associates, Inc.: Firm reviewed and determined they could not meet the required project experience to successfully compete on this solicitation.
CDM Smith Inc.: Firm opted to better assist as subconsultant.
CPH Consulting, LLC: Firm evaluated the requirements and determined that they would not be able to qualify due to the specific project types and sizes.
Hazen and Sawyer: Firm could not meet the qualifications with their local staff.
The proposal was evaluated by the Procurement Committee on December 4, 2024. Commissioner Maribel Gomez Cordero was assigned to the Procurement Committee.
The consensus scores of the Procurement Committee are attached.