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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1489    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/23/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Selection of one firm and three ranked alternates to provide Continuing Professional Engineering Design Services for Federally Funded Construction Projects, Request for Proposals Y23-903-CC, from the following firms listed alphabetically: ? AVCON, Inc. ? Baxter & Woodman, Inc. ? Dewberry Engineers, Inc. ? OM Engineering Services, Inc. ? Pegasus Engineering, LLC Further request Board authorization for the Procurement Division to negotiate and execute the final contract to establish hourly rates for future requirements a three-year term with two one-year renewals. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Public Works Department Engineering Division] Procurement Division)
Attachments: 1. Y23-903 Agenda Score Sheet, 2. Y23-903 MWBE Evaluation, 3. 2024-10-29 PPP File 24-1489 Discussion Continuing Professional Engineering Design Services

Interoffice Memorandum

 

DATE: September 23, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Raymond Williams, Manager, Public Works Engineering Division

 

PHONE: 407-836-7909

 

SUBJECT: Selection of Consultant, Request for Proposals Y23-903-CC, Continuing Professional Engineering Design Services for Federally Funded Construction Projects

 

RECOMMENDATION:

title

Selection of one firm and three ranked alternates to provide Continuing Professional Engineering Design Services for Federally Funded Construction Projects, Request for Proposals Y23-903-CC, from the following firms listed alphabetically:

 

•                     AVCON, Inc.

•                     Baxter & Woodman, Inc.

•                     Dewberry Engineers, Inc.

•                     OM Engineering Services, Inc.

•                     Pegasus Engineering, LLC

 

Further request Board authorization for the Procurement Division to negotiate and execute the final contract to establish hourly rates for future requirements a three-year term with two one-year renewals. 

 

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Public Works Department Engineering Division] Procurement Division)

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PROCUREMENT:

The contract will provide continuing professional engineering design services for federally funded construction projects. The projects will be located throughout Orange County.

 

FUNDING:

Task authorizations associated with this continuing contract will be funded through the Florida Department of Transportation Local Agency Program with supplemental funding by the County on an as needed basis.

 

DISCUSSION:

Services to be performed under the continuing contract may include, but are not limited to, design, permitting, construction plan preparation, and post design services. The following is a list of representative types of projects that may be assigned. The list is not all inclusive:

•                     Paving unpaved roads

•                     Roadside and basin wide drainage collection, treatment, and disposal systems

•                     Environmental analysis, evaluation, permitting, and investigation as it pertains to permitting

•                     Drainage structures

•                     Sidewalks

•                     Trails

•                     Bridge replacement or rehabilitation

•                     Culvert replacement or rehabilitation

•                     Guardrails

•                     Intersection improvements

•                     Roadway improvements

•                     Construction plan review

•                     Groundwater testing

 

Six proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria contained in the RFP. M/S Sietricon was deemed non-responsive for failing to submit their proposal using the required forms. 

Proposals were evaluated by the Procurement Committee on September 18, 2024.  Commissioner Christine Moore was assigned to the Procurement Committee.

 

The scores of the Procurement Committee are attached.