Interoffice Memorandum
DATE: September 5, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy A. Wolfe, P.E., Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Selection of Consultant, Request for Proposals Y24-821-EB, Engineering Services for County Road 535 Water Supply Facility Ozone and Granular Activated Carbon (GAC) Improvements
ACTION REQUESTED:
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Selection of one firm and two ranked alternates to provide Engineering Services for County Road 535 Water Supply Facility Ozone and Granular Activated Carbon (GAC) Improvements, Request for Proposals Y24-821-EB from the following firms listed alphabetically:
• Black & Veatch Corporation
• CPH Consulting, LLC
• Hazen and Sawyer, P.C.
Further request Board authorization for the Procurement Division to negotiate and execute a contract provided the contract does not exceed the budget of $2,700,000.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
This contract will provide preliminary and final engineering design, permitting, bidding assistance, construction administration services, and operation and maintenance manual and facility start up services for the construction of a treatment system to improve water quality. This project is located in District 2.
FUNDING:
Funding is available in account number 4420-038-1557-B712H-6310.
APPROVALS:
The Utilities Engineering Division and Business Development Division concur with this recommendation.
REMARKS:
Four proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria set forth in the RFP. M/S Sietricon was deemed non-responsive for failing to provide documents required in the RFP.
The proposals were evaluated by the Procurement Committee on August 21, 2024. Commissioner Christine Moore was assigned to the Procurement Committee.
The Procurement Committee’s consensus scores are attached.