Interoffice Memorandum
DATE: June 17, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Award of Invitation for Bids Y24-734-EB Hagood House Exterior and Interior Renovations
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-734-EB, Hagood House Exterior and Interior Renovations, to the low responsive and responsible bidder, Poli Construction, Inc., in the total contract award amount of $747,743 for Lots A and B. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This project will restore Hagood House’s exterior building envelope components that have been exposed to the weather to include exterior horizontal lap siding, windows, doors, asphalt shingles, bitumen roof membranes, repairs to the wooden ground floor system, and replacement of the upper rear exit stairs to current Florida Building Code. This project is located in District 3.
FUNDING:
Funding is available in account number 1023-043-0263-3810.
APPROVALS:
The Facilities Management Division and the Business Management Division concur with this recommendation.
REMARKS:
Three bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. The bids submitted by Ovation Construction Company, Inc. and Mejia International Group Corp. were deemed non-responsive by the Procurement Division, based on the analysis provided by the Business Development Division, which identified that the M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided.
The bid submitted by Poli Construction, Inc. is considered reasonable based on the engineer’s estimate and current market factors. References provided were satisfactory for this type of work and Poli Construction, Inc. has been determined to be responsible. Therefore, award is recommended to Poli Construction, Inc.
The bid tabulation is as follows:
Lot A Lot B Total
Poli Construction, Inc. $675,421 $72,322 $747,743
Ovation Construction Company, Inc.: Non-Responsive
Mejia International Group Corp. Non-Responsive