Interoffice Memorandum
DATE: October 25, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: 407-836-0048
SUBJECT: Award of Invitation for Bids Y25-705-ZR, Emergency-Orange County Corrections Kitchen Steam Boiler Replacement
ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-705-ZR, Emergency-Orange County Corrections Kitchen Steam Boiler Replacement, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,817,886.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Capital Projects Division] Procurement Division)
body
PROCUREMENT:
This contract will consist of the replacement of the existing steam boiler at the inmate kitchen. The project is located in District 6.
FUNDING:
Funding is available in account number 1023-043-2049-3810.
APPROVALS:
The Capital Projects Division concurs with this recommendation.
REMARKS:
Three bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted by Air Mechanical & Service Corp. is considered reasonable based on the current market conditions. References provided were satisfactory for this type of work and Air Mechanical & Service Corp. has been determined to be responsible. Therefore, award is recommended to Air Mechanical & Service Corp.
This project is being executed as an emergency due to the end of the Corrections kitchen steam boiler life cycle. The kitchen is currently being supported by a temporary boiler, however, this is a life safety issue for staff and inmates. This project was previously advertised.
The bid tabulation is as follows:
Bidder Total Bid Amount
Air Mechanical & Service Corp. $1,817,886
Sauer Mechanical LLC Jacksonville $2,950,000
Harper Limbach $3,215,674