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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

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File #: 24-1623    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/24/2024 In control: Administrative Services Department
On agenda: 11/19/2024 Final action: 11/19/2024
Title: Approval to award Invitation for Bids Y25-705-ZR, Emergency-Orange County Corrections Kitchen Steam Boiler Replacement, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,817,886. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Capital Projects Division] Procurement Division)

Interoffice Memorandum

 

DATE: October 25, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

 

PHONE: 407-836-0048

 

SUBJECT: Award of Invitation for Bids Y25-705-ZR, Emergency-Orange County Corrections Kitchen Steam Boiler Replacement

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y25-705-ZR, Emergency-Orange County Corrections Kitchen Steam Boiler Replacement, to the low responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,817,886.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Capital Projects Division] Procurement Division)

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PROCUREMENT:

This contract will consist of the replacement of the existing steam boiler at the inmate kitchen. The project is located in District 6.

FUNDING:

Funding is available in account number 1023-043-2049-3810.

APPROVALS:

The Capital Projects Division concurs with this recommendation.

REMARKS:

Three bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted by Air Mechanical & Service Corp. is considered reasonable based on the current market conditions. References provided were satisfactory for this type of work and Air Mechanical & Service Corp. has been determined to be responsible. Therefore, award is recommended to Air Mechanical & Service Corp.

This project is being executed as an emergency due to the end of the Corrections kitchen steam boiler life cycle. The kitchen is currently being supported by a temporary boiler, however, this is a life safety issue for staff and inmates. This project was previously advertised.

The bid tabulation is as follows:

Bidder                                                                                               Total Bid Amount

Air Mechanical & Service Corp.                                                     $1,817,886

Sauer Mechanical LLC Jacksonville                     $2,950,000

Harper Limbach                                                                                    $3,215,674