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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-508    Version: 1 Name:
Type: Procurement Status: Passed
File created: 3/13/2025 In control: Administrative Services Department
On agenda: 4/8/2025 Final action: 4/8/2025
Title: Selection of two firms and three ranked alternates to provide Continuing Engineering Services for Building Commissioning, Request for Proposals Y24-906-RC from the following firms listed alphabetically: * EXP U.S. Services Inc. * FCM Engineering * Graef-USA Inc. * Hanson Professional Services Inc. * Quality Commissioning and Consulting Inc. * SGM Engineering, Inc. Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a five-year contract to provide the services for future requirements. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division)
Attachments: 1. Y24-906 Score Sheet PROTEST BCC, 2. MWBE Evaluation Y24-906

Interoffice Memorandum

 

DATE: March 13, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

 

PHONE: 407-836-0048

 

SUBJECT: Selection of Firms, Request for Proposals Y24-906-RC, Continuing Engineering Services for Building Commissioning

 

RECOMMENDATION:

title

Selection of two firms and three ranked alternates to provide Continuing Engineering Services for Building Commissioning, Request for Proposals Y24-906-RC from the following firms listed alphabetically:

•                     EXP U.S. Services Inc.

•                     FCM Engineering

•                     Graef-USA Inc.

•                     Hanson Professional Services Inc.

•                     Quality Commissioning and Consulting Inc.

•                     SGM Engineering, Inc.

 

Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a five-year contract to provide the services for future requirements.

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division) 

body

 

PROCUREMENT:

The contracts will provide continuing engineering services for building commissioning projects. The projects will be located throughout Orange County.

 

FUNDING:

The County will fund task authorizations associated with these continuing contracts on an as needed basis. 

DISCUSSION:

The services of a commissioning authority are to assist in the renovation and construction of new facilities outlined in the County’s capital improvement program. This commissioning authority will be construed as a third-party commissioning authority apart from the designers of record and general contractor or construction manager. In addition to design and commissioning plan reviews, the main focus of this contract will be on energy conservation, and functional testing, training, and test and balance verification. Services will include work at the pre-design phase, design phase commissioning, construction phase, commissioning, acceptance phase commissioning, and warranty phase commissioning.

Eight proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria contained in the RFP.  Socotec Consulting, Inc. and Setty & Associates International, PLLC, LLC scored too low for Board consideration.

Proposals were evaluated by the Procurement Committee on February 5, 2025.  Commissioner Nicole Wilson was assigned to the Procurement Committee. The scores of the Procurement Committee are attached.

A timely protest was filed from SGM Engineering, Inc. In accordance with the Procurement Ordinance, a protest hearing was held on March 6, 2024, resulting in the protest committee unanimously denying the re-scoring of the similar projects for the proposed project manager criteria and unanimously upholding the re-scoring of the location criteria. No timely appeal was filed.