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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1297    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/20/2024 In control: Administrative Services Department
On agenda: 9/24/2024 Final action: 9/24/2024
Title: Approval to award Invitation for Bids Y24-787-CC, Utilities Gravity Rehabilitation and Renewal Replacement Package 6, to the low responsive and responsible bidder, R.P. Utility & Excavation Corp., in the total contract award amount of $3,883,012. ([Utilities Department Engineering Division] Procurement Division).
Attachments: 1. Y24-787 Bid Comparison, 2. Y24-787 BDD Memo

Interoffice Memorandum

 

DATE: August 20, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Lindy A. Wolfe, P.E., LEED-AP, Manager II, Utilities Engineering Division

 

PHONE: 407-254-9918

 

SUBJECT: Award of Invitation for Bids Y24-787-CC, Utilities Gravity Rehabilitation and Renewal Replacement Package 6

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-787-CC, Utilities Gravity Rehabilitation and Renewal Replacement Package 6, to the low responsive and responsible bidder, R.P. Utility & Excavation Corp., in the total contract award amount of $3,883,012. ([Utilities Department Engineering Division] Procurement Division).

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PROCUREMENT:

Work under this contract consists of manhole replacements, gravity main point repairs, gravity main replacements, and segment lining. The work will extend the useful life of the system and result in a reduction in unscheduled maintenance due to emergency repair calls.  This project is located in District 4.

FUNDING:

Funding is available in account number 4420-038-1500-0061-6340.

APPROVALS:

The Utilities Engineering and Business Development Divisions concur with this recommendation.

REMARKS:

Three bids were received in response to the Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Prime Construction Group, Inc. and SanPik, Inc were deemed non-responsive by the Procurement Division based on the analysis provided by the Business Development division which identified that the M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided. The bid submitted by R.P. Utility & Excavation Corp. is considered reasonable based on the engineer’s estimate and current market factors. References provided were satisfactory for this type of work and R.P. Utility & Excavation Corp. has been determined to be responsible. Therefore, award is recommended to R.P. Utility & Excavation Corp.

 

The bid tabulation is as follows:

Bidder:

Bid Total:

R.P. Utility & Excavation Corp.

$3,883,012

Prime Construction Group, Inc.

Non-responsive

SanPik, Inc.

Non-responsive