Interoffice Memorandum
DATE: August 21, 2024
TO: Mayor Jerry L. Demings and County Commissioners
THROUGH: Anne Kulikowski, Director, Administrative Services Department
FROM: Sara Flynn-Kramer, Manager, Capital Projects Division
CONTACT: Sara Flynn-Kramer
PHONE: 407-836-0048
DIVISION: Capital Projects Division
ACTION REQUESTED:
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Approval of Change Order No 3, Contract Y22-752 Corrections Security Package Building D, with Florida Detention Systems Inc in the amount of $106,513.46, for a revised lump sum contract amount of $5,416,273.43. District 6. (Capital Projects Division)
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PROJECT: Corrections Security Package Building D
PURPOSE: To provide funding for additional construction services to complete the capital improvements.
BUDGET: Accounting Line Number: 1023-081-4031-3810
JUSTIFICATION/DISCUSSION:
This additional work was required to complete the integration of the new video distribution system with multiple monitors on the Corrections campus and satisfies Corrections security needs. To meet the County’s security standards and to have the required viewing capability, a new server was required to allow for a manageable interface with the County’s network and to meet the viewing requirements of both Corrections and ISS. At the time of bidding the specified equipment was thought to be able to handle the intricacies of the new video distribution to multiple screens in numerous buildings across the Corrections campus. This new solution utilizing a separate video management server eliminates the need for excessive software coding necessary to drive a complicated matrix for video switching that would require constant and difficult expansion and maintenance. This solution has been incorporated into the design for the upcoming security projects at Corrections and will be the new standard for on-campus security video feeds.
PREVIOUS ACTIONS TO THIS CONTRACT:
The Contract award was approved on May 24, 2022.
Original Contract dated June 24, 2022 Lump sum amount - $ 5,093,752.00
Change Order No. 1 dated September 29, 2023 Lump sum amount - $ 151,622.35
Replaced existing roof doors and frames, added HVAC in the communications closet, a credit
for painting, and additional camera locations
Change Order No. 2 dated May 29, 2024 Lump sum amount - $ 64,385.62
Additional security cameras and lighting controls and recessing the existing electrical outlets in
ISO rooms
Proposed Change Order No. 3 Lump sum amount - $ 106,513.46
Provide server for integration of new video distribution system
Proposed Final Contract Amount $ 5,416,273.43