Interoffice Memorandum
DATE: November 12, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Raymond William, P.E., Manager II, Public Works Engineering Division
PHONE: 407-836-7908
SUBJECT: Selection of Consultants, Request for Proposals Y24-909-ZR, Continuing Professional Surveying and Mapping Services
RECOMMENDATION:
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Selection of five firms and one ranked alternate to provide Continuing Professional Surveying and Mapping Services, Request for Proposals Y24-909-ZR from the following firms listed alphabetically:
• Colliers Engineering & Design, Inc.
• Dewberry Engineers Inc.
• DRMP, Inc.
• L&S Diversified, LLC
• Southeastern Surveying and Mapping Corporation
• WGI, Inc.
Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute one-year contracts to provide the services for future requirements. Further request Board authorization for the Procurement Division to renew the contracts for four one-year renewals.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement and commence negotiations with the next ranked alternate. ([Public Works Department Engineering Division] Procurement Division)
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PROCUREMENT:
This contract will provide comprehensive suite of professional surveying and mapping services to support an array of planning, development, and construction initiatives across various departments and divisions. These services are essential for a broad spectrum of activities, including but not limited to site evaluations, utility mapping, stormwater management, and the development of public facilities. This project is located in all districts.
FUNDING:
Task authorizations associated with this continuing contract will be funded by the County on an as needed basis.
DISCUSSION:
Six proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria set forth in the RFP.
The proposals were evaluated by the Procurement Committee on October 30, 2024. Commissioner Mayra Uribe was assigned to the Procurement Committee.
The consensus scores of the Procurement Committee are attached.