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File #: 24-1123    Version: 1 Name:
Type: Procurement Status: Passed
File created: 7/17/2024 In control: Administrative Services Department
On agenda: 8/13/2024 Final action: 8/13/2024
Title: Approval to award Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement, to the sole responsive and responsible bidder, Johnson Controls Fire Protection LP, in the total contract award amount of $621,850. ([Administration Services Department Facilities Management Division] Procurement Division)

Interoffice Memorandum

 

DATE: July 17, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division

 

PHONE: 407-836-7473

 

SUBJECT: Award of Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement, to the sole responsive and responsible bidder, Johnson Controls Fire Protection LP, in the total contract award amount of $621,850. ([Administration Services Department Facilities Management Division] Procurement Division)

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PROCUREMENT:

This contract will consist of the removal and replacement of the existing fire pump at the Courthouse. The project is located in District 5.

FUNDING:

Funding is available in account number 1023-043-0263-3810.

APPROVALS:

The Facilities Management Division concurs with this recommendation.

REMARKS:

One bid was received in response to the Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted by Johnson Controls Fire Protection LP is considered reasonable based on the engineer’s estimate. References provided were satisfactory for this type of work and Johnson Controls Fire Protection LP has been determined to be responsible. Therefore, award is recommended to Johnson Controls Fire Protection LP.

This project is being executed as an emergency due to the end of the existing fire pump life cycle and the inability to obtain replacement parts as they are no longer manufactured. A new fire pump needs to be ordered and there is an approximately 32 to 42 week lead time once the order is placed. This project was previously advertised twice.

To ensure an open and competitive bid process, the IFB was posted on the County’s e-procurement platform. Queries from staff to potential sources who declined to participate in the solicitation process resulting in the following findings:

Poly Construction Inc.: Changes in staff at the time of the solicitation.

 

Spectrum Builds: Unable to provide subcontractors who could meet the requirements.

 

Prime Construction Group, Inc.: Unable to meet the elements required.

The bid tabulation is as follows:

Bidder:                                                                                               Bid Total:

Johnson Controls Fire Protection LP                      $621,850