Interoffice Memorandum
DATE: August 2, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Award of Invitation for Bids Y24-774-ZR, Facilities Administration and Special Services Building Generator Upgrade
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-774-ZR, Facilities Administration and Special Services Building Generator Upgrade, to the low responsive and responsible bidder, Echo ED Corp, in the total contract award amount of $226,950.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This contract will include the replacement of a generator to the Special Services and Facilities Administration buildings. The work includes demolition and disposal of the existing generator and fuel tank, installation of a natural gas generator, electrical reconfiguration of feeders, and upgrade of the automatic transfer switch. The project is located in District 3.
FUNDING:
Funding is available in account number 1023-043-0263-3810.
APPROVALS:
The Facilities Management and Business Development Divisions concur with this recommendation.
REMARKS:
Three bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Eau Gallie Electric was deemed non-responsive by the Procurement Division, based on the analysis provided by the Business Development Division, which identified that the M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided. The bid received from Echo ED Corp is considered reasonable based on the engineer’s estimate. References provided were satisfactory for this type of work. Echo ED Corp has been determined to be responsible. Therefore, award is recommended to Echo ED Corp.
The bid tabulation is as follows:
Bidders: Bid Total:
Echo ED Corp $226,950.00
Zabatt Engine Services, Inc. dba Zabatt Power Systems $299,609.48
Eau Gallie Electric Non-Responsive