Comptroller Main Webpage

The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3.
To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1244    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/9/2024 In control: Administrative Services Department
On agenda: 8/27/2024 Final action: 8/27/2024
Title: Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $365,000, for a revised total amount of $2,058,600. ([Utilities Department Water Reclamation Division] Procurement Division)

Interoffice Memorandum

 

DATE: August 9, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Mark C. Ikeler, P.E., Manager II, Water Reclamation Division

 

PHONE: 407-254-9705

 

SUBJECT: Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility

 

ACTION REQUESTED:

title

Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $365,000, for a revised total amount of $2,058,600. ([Utilities Department Water Reclamation Division] Procurement Division)

body


PROCUREMENT:

This change order extends the purchase order service period from August 1, 2024 through September 1, 2024 and adds funding to cover services for the extended period while a procurement process is complete.  The Board authorized award of the new contract on July 30, 2024.  This extension is necessary to allow sufficient time for post-award document validation and contract execution.

FUNDING:

Funding is available in account number 4420-038-1351-3197.

APPROVALS:

The Water Reclamation Division concurs with this recommendation.

REMARKS:

On September 26, 2023, the Board ratified Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $1,700,000, to support the removal of biosolid waste from the South Water Reclamation Facility, after the contracted vendor, Revinu, Inc., was unable to haul the loads required under contract Y22-131.  The Purchase Order was initially created in the amount of $598,600 and subsequently increased as identified below.

This Change Order is critical to ensure the health and public safety of County residents and County employees and to maintain regulatory compliance. Failure to have this change order processed could result in safety risks to the public, the environment, and additional costs to the County.

CompostUSA of Sumter County, LLC’s price of $73 per ton is fair and reasonable compared to the price of $113.25 per ton in County contract Y20-180 for transport, processing, and disposal of biosolids for the Eastern and Northwest Water Reclamation Facilities.  

Previous change orders are as follows:

• Change Order No. 1: Increased the quantity in Line Item 1 (Biosolids Recycling Service Fee - Sumter County Facility) from 8,200 to 23,200, adding funds in the amount of $1,095,000, for a revised total amount of $1,693,600.

• Change Order No. 2: Extended the service period through July 31, 2024. No change to the purchase order amount.