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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1206    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/2/2024 In control: Administrative Services Department
On agenda: 8/27/2024 Final action: 8/27/2024
Title: Ratification of Emergency Purchase Order No. M115567, Recycling of Debagged Yard Waste, with Hubbard Construction Company dba Mid Florida Materials, in the amount of $268,030 for a two-month term. ([Utilities Department Solid Waste Division] Procurement Division)

Interoffice Memorandum

 

DATE: August 2, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: David Gregory, Manager II, Solid Waste Division

 

PHONE: 407-254-9622

 

SUBJECT: Ratification of Emergency Purchase Order No. M115567, Recycling of Debagged Yard Waste

 

ACTION REQUESTED:

title

Ratification of Emergency Purchase Order No. M115567, Recycling of Debagged Yard Waste, with Hubbard Construction Company dba Mid Florida Materials, in the amount of $268,030 for a two-month term.  ([Utilities Department Solid Waste Division] Procurement Division)

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PROCUREMENT:

This purchase order will procure services for the recycling of debagged yard waste for the remainder of this fiscal year, for the period of August 2, 2024 through September 30, 2024 while a new procurement process is initiated. The resolicitation is projected to be issued by mid-August.

FUNDING:

Funding is available in account number 1006-038-1250-3197.

APPROVALS:

The Solid Waste Division concurs with this recommendation.

REMARKS:

On August 6, 2019, the Board authorized award of Contract Y19-1078 to Raynor Shine Services, LLC, for recycling of residential yard waste, in the amount of $2,880,000 for an initial three-year term, with the option to renew the contract for two additional one-year terms. In late July 2024, Raynor Shine Services, LLC notified the County they will no longer be able to collect the yard waste as provided in the contract due to the shutdown of their recycling facility. Raynor Shine Services, LLC’s inability to perform services per the terms of the contract presents a substantial service disruption to our waste collection process as this service is a critical part of the operation. As a result, the Solid Waste Division has an urgent need to contract another vendor to continue services while a new contract is solicited.

Hubbard Construction Company’s price of $38.29 per ton is fair and reasonable compared to the price of $40 per ton quoted by Waste Management, Inc. for the same services, and compared to the price of $39.83 per ton in County contract Y22-1069 for Class III Landfill for Disposal of Construction, Demolition & Vegetative Yard Waste Material.  

Failure to have this purchase order processed immediately could result in safety risks to the public, the environment, and additional costs to the County.