Interoffice Memorandum
DATE: April 1, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mark Ikeler, P.E. Manager II, Water Reclamation Division
PHONE: 407-254-9705
SUBJECT: Approval of Purchase Order M117843, Purchase of Emergency Variable Frequency Drives for Effluent Pumps at South Water Reclamation Facility
ACTION REQUESTED:
title
Approval of Purchase Order M117843, Purchase of Emergency Variable Frequency Drives for Effluent Pumps at South Water Reclamation Facility, with Icon Supply Inc., in the total amount of $1,653,009. ([Utilities Department Water Reclamation Division] Procurement Division)
body
PROCUREMENT:
The purchase order provides for the emergency replacement of the variable frequency drives for four effluent pumps at the South Water Reclamation Facility (SWRF).
FUNDING:
Funding is available in account number 4420-038-1555-0056-6310.
APPROVALS:
The Utilities Department concurs with this recommendation.
REMARKS:
SWRF processes 56 million gallons of wastewater per day (MGD). Current average daily flows are approximately 33 MGD. Reclaimed water management is crucial to steady state operations and necessary to prevent environmental harm as well as protecting the health of the public at large. Failure to meet regulatory requirements may cause the Florida Department of Environmental Protection enforcement in the form of a consent order and fines.
SWRF has six 1,000 horsepower effluent pumps that discharge treated effluent from the facility to the Conserve II Distribution Center. To ensure compatibility and reliability, the purchase of these four units is necessary to match two units that were purchased in October 2023. These are complex systems with very long lead times once ordered. Failure to have this work performed immediately could result in regulatory fines, public health impacts, environmental impacts and additional costs to the County. Therefore, this project was procured via emergency procedures.
Icon Supply, Inc. currently has four units available for immediate purchase. Pricing is consistent with Pinellas County Purchase Order 223PCC01 dated June 15, 2024, for similar variable frequency drives at a unit cost of $434,538.89.
Based upon the above, the proposed price of $1,653,009 equates to a unit price of $413,252.25. The proposed price is deemed fair and reasonable.