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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-110    Version: 1 Name:
Type: Procurement Status: Passed
File created: 12/23/2024 In control: Administrative Services Department
On agenda: 1/28/2025 Final action: 1/28/2025
Title: Approval of Purchase Order M116898, Asset Management Software Licensing, Maintenance, and Support, with iWorQ Systems Inc, in the amount of $197,000. ([Public Works Department Roads and Drainage Division] Procurement Division)

Interoffice Memorandum

 

DATE: December 23, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Eduardo Avellaneda, MS, P.E., Manager II, Roads and Drainage Division

 

PHONE: 407-836-7871

 

SUBJECT: Approval of Purchase Order M116898, Asset Management Software Licensing, Maintenance and Support

 

ACTION REQUESTED:

title

Approval of Purchase Order M116898, Asset Management Software Licensing, Maintenance, and Support, with iWorQ Systems Inc, in the amount of $197,000. ([Public Works Department Roads and Drainage Division] Procurement Division)

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PROCUREMENT:

This purchase order will renew software licensing, maintenance, and support for an asset management software package with in-house pavement assessment that will integrate with Aurigo software that the Public Works Engineering Division will use for engineering projects.  The performance period is February 8, 2025 through February 7, 2026.

FUNDING:

Funding is available in account number 1002-072-2908-3192.

 

APPROVALS:

The Roads and Drainage Division concurs with this recommendation.

REMARKS:

A notice of intent to sole source posting was issued on December 1, 2022, to identify firms with capability and experience in providing an asset management software package with in-house pavement assessment that will integrate with Aurigo software.  One vendor responded to the sole source posting.  Analysis determined that their software application failed to provide necessary functionality for the division’s operational needs. 

The system provides both pavement and signal and sign assessment, as well as provide their enterprise cloud software package. iWorQ, which integrates with Aurigo software that Public Works Engineering Division utilizes, is an ESRI partner and integrates with the County’s current GIS system.  iWorQ will be used by Public Works Roads and Drainage, Stormwater, and Traffic Engineering Divisions for Asset Management and Pavement Management software.

Price reasonableness was established by comparison to the prior purchase order and consideration of license fee structure. While iWorQ’s competitors charge a per license fee, iWorQ is one price for unlimited users, allowing multiple users to use the software, which is a savings to the County.