Interoffice Memorandum
DATE: December 23, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Eduardo Avellaneda, MS, P.E., Manager II, Roads and Drainage Division
PHONE: 407-836-7871
SUBJECT: Approval of Purchase Order M116898, Asset Management Software Licensing, Maintenance and Support
ACTION REQUESTED:
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Approval of Purchase Order M116898, Asset Management Software Licensing, Maintenance, and Support, with iWorQ Systems Inc, in the amount of $197,000. ([Public Works Department Roads and Drainage Division] Procurement Division)
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PROCUREMENT:
This purchase order will renew software licensing, maintenance, and support for an asset management software package with in-house pavement assessment that will integrate with Aurigo software that the Public Works Engineering Division will use for engineering projects. The performance period is February 8, 2025 through February 7, 2026.
FUNDING:
Funding is available in account number 1002-072-2908-3192.
APPROVALS:
The Roads and Drainage Division concurs with this recommendation.
REMARKS:
A notice of intent to sole source posting was issued on December 1, 2022, to identify firms with capability and experience in providing an asset management software package with in-house pavement assessment that will integrate with Aurigo software. One vendor responded to the sole source posting. Analysis determined that their software application failed to provide necessary functionality for the division’s operational needs.
The system provides both pavement and signal and sign assessment, as well as provide their enterprise cloud software package. iWorQ, which integrates with Aurigo software that Public Works Engineering Division utilizes, is an ESRI partner and integrates with the County’s current GIS system. iWorQ will be used by Public Works Roads and Drainage, Stormwater, and Traffic Engineering Divisions for Asset Management and Pavement Management software.
Price reasonableness was established by comparison to the prior purchase order and consideration of license fee structure. While iWorQ’s competitors charge a per license fee, iWorQ is one price for unlimited users, allowing multiple users to use the software, which is a savings to the County.