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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

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File #: 25-315    Version: 1 Name:
Type: Procurement Status: Passed
File created: 2/10/2025 In control: Administrative Services Department
On agenda: 3/25/2025 Final action: 3/25/2025
Title: Approval to award Invitation for Bids Y24-1026-JA, HVAC Preventative Maintenance and Repairs for Leased Facilities to the low responsive and responsible bidder, Air Mechanical & Service Corp. in the estimated contract award of $653,465 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Facilities Management Division] Procurement Division)
Attachments: 1. 1026 E -HVAC PM and Repair for Leased Facilities 2.10.2025

Interoffice Memorandum

 

DATE: February 20, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division

 

PHONE: : 407-836-7473

 

SUBJECT: Award of Invitation for Bids Y24-1026-JA, HVAC Preventative Maintenance and Repairs for Leased Facilities

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-1026-JA, HVAC Preventative Maintenance and Repairs for Leased Facilities to the low responsive and responsible bidder, Air Mechanical & Service Corp. in the estimated contract award of $653,465 for a five-year term.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Administrative Services Department Facilities Management Division] Procurement Division)

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PROCUREMENT:

This contract will provide all labor and equipment necessary to perform preventative maintenance inspections and as-needed repairs on HVAC equipment in the County’s leased buildings.

FUNDING:

Funding is available in account numbers: 0001-043-0201-3810, 0001-060-2502-3810, 1009-034-0672-3810, and 1248-043-0857-3810.

 

APPROVALS:

The Facilities Management and Business Development Divisions concur with the recommendation.

REMARKS:

Eight bids were received in response to this Invitation for Bids (IFB) and evaluated for price , responsiveness, and responsibility. Price reasonableness was established by the comparison of contracted rates with Hillsborough County and Orange County Utilities, and consideration of current market conditions. Sherman Mechanical Contractors and Strut Mechanical, Inc. were deemed non-responsible for failure to satisfy the reference requirements prescribed in the IFB. Air Mechanical & Service Corp. meets all the requirements of this solicitation. Therefore, award is recommended to Air Mechanical & Service Corp.

 

The bid tabulation is as follows:

BIDDER:                                                                                                                              ESTIMATED FIVE-YEAR TOTAL:

Air Mechanical & Service Corp.                                                               $653,465

McCloskey Mechanical Contractors, Inc.                                          $698,980

JR Hobbs CO - Atlanta                                                                                    $800,165

Bernhard MCC, LLC                                                                                    $832,425

Division 23                                                                                                                              $1,164,570

Air X Change, Inc                                                                                                         $2,754,250

Sherman Mechanical Contractors, LLC                                          Non-responsible

Strut Mechanical, Inc.                                                                                    Non-responsible