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File #: 24-1257    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/16/2024 In control: Administrative Services Department
On agenda: 9/10/2024 Final action: 9/10/2024
Title: Approval to Award Invitation for Bids Y24-796-RC, Emergency Bid for Orange County Courthouse Elevator Modernization, with KONE Inc., in the total contract award amount of $10,170,000. ([Administrative Services Department Capital Projects Division] Procurement Division)

Interoffice Memorandum

 

DATE: August 16, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

 

PHONE: 407-836-0048

 

SUBJECT: Award of Invitation for Bids Y24-796-RC, Emergency Bid for Orange County Courthouse Elevator Modernization

 

ACTION REQUESTED:

title

Approval to Award Invitation for Bids Y24-796-RC, Emergency Bid for Orange County Courthouse Elevator Modernization, with KONE Inc., in the total contract award amount of $10,170,000. ([Administrative Services Department Capital Projects Division] Procurement Division) 

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PROCUREMENT:

The project includes emergency work for the modernization of 19 elevators located throughout the courthouse complex.  This work includes replacing the equipment in the equipment rooms including the motors, rails, cables, and pulleys for the hoistways.  This work also includes modernizing and upgrading the elevator cabs to include providing proper lighting and exhaust to comply with current Building, Fire and Elevator Codes.  This project is located in District 5.

FUNDING:

Funding is available in account number 1023-043-2087-3810.

APPROVALS:

The Capital Projects Division concurs with this recommendation.

REMARKS:

The existing elevators are 28 years old and are experiencing failures requiring immediate upgrades and improvements for the safety of the occupants of the building and the public that is served.  The hoistways that include the equipment, and motors to raise and lower the elevators are in need of replacement.  This equipment has surpassed its life expectancy operationally and is in dire need of replacement.   This project was solicitated previously, however none of the bidders were deemed responsive or responsible.

Two bids were received in response to this Invitation for Bid (IFB) and evaluated for responsiveness, responsibility, and price reasonableness. Otis Elevator Company was deemed non-responsive for submitting an incorrect bid bond. The bid submitted from KONE Inc. is considered reasonable based on comparison to the engineer’s estimate. The references provided were satisfactory for this type of work and KONE Inc. has been determined to be responsible.  Therefore, the award is recommended to KONE Inc.

The bid tabulation is as follows:

BIDDER:                                                                                                                                                                        BID TOTAL:

KONE Inc.                                                                                                                                                                        $10,170,000

Otis Elevator Company                                                                                                                              Non- Responsive