Interoffice Memorandum
DATE: July 24, 2024
TO: Mayor Jerry L. Demings and County Commissioners
THROUGH: Daniel P. Banks, Deputy County Administrator
FROM: Anthony Rios, Deputy Fire Chief
CONTACT: Lauraleigh Avery, Division Chief
PHONE: 407-836-9151
DIVISION: Office of Emergency Management
ACTION REQUESTED:
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Approval and execution of 1) Federally Funded Subaward and Grant Agreement for DR - 4734 - Hurricane Idalia Agreement No: Z3943 by the State of Florida Division of Emergency Management and Orange County; 2) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion; 3) Systems Access Form (Contacts) FEMA/Grantee Public Assistance Program Florida Division of Emergency Management; 4) Certification Regarding Lobbying; and 5) Amendment No. 1 for Idalia Funding Agreement - DR4734. (Office of Emergency Management)
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PROJECT: Federally Funded Subaward and Grant Agreement for DR-4734-Hurricane Idalia, Agreement No: Z3943
PURPOSE: This Federally Funded Subaward and Grant Agreement was originally approved by the Board on February 8, 2024;however, upon receiving the agreement for signature, the state recognized they had placed incorrect dates within the agreement. Due to the state’s error, the original agreement was not executed. The dates have been corrected requiring the agreement to come back before the board for approval and execution.
The Federal Emergency Management Agency (FEMA) Public Assistance Grant Program’s objective is to provide assistance to state, tribal, and local governments so that communities can quickly respond to, and recover from, major disasters or emergencies declared by the President. The State of Florida receives funding from FEMA and then manages all subawards awarded to local eligible jurisdictions and agencies. On August 27, 2023, President Biden declared that a major disaster existed in the State of Florida and ordered Federal aid to supplement state, tribal, and local recovery efforts in the areas affected by Hurricane Idalia. On August 29, 2023, such declaration was amended to include Orange County in the list of designated areas adversely affected by the storm. The subaward agreement with the State of Florida’s Division of Emergency Management will allow the county to pursue reimbursement under the Public Assistance Grant Program for costs incurred by the county in responding to and mitigating the damages resulting from Hurricane Idalia during the incident period that began on August 27, 2023 and ended on September 4, 2023.
The Public Assistance Grant Program funding is broken down into different project categories. Categories A (Debris Removal) and B (Emergency Protective Measures) are 100% reimbursable by FEMA. Categories C (Roads and Bridges), D (Water Control Facilities), E (Public Buildings and Contents), F (Public Utilities), and G (Parks, Recreational, and Other Facilities) require a 25% cost share that is split between the state (12.5%) and the county (12.5%). Orange County has been categorized under a Category B emergency protective zone for Hurricane Idalia. Category B activities are those that are carried out before, during, and after the incident. These activities include providing salaries and benefits to staff working during the hurricane, arranging transportation and pre-positioning equipment, resources, and supplies for response, providing medical care and transportation, and organizing evacuation and sheltering. There are six project claims under Category B in Orange County. These claims are Fire Rescue ($16,000), Human Resources ($46,000), Utilities ($100,000), Public Works ($30,000), Office of Emergency Management ($27,758), and Health Services ($28,505). The total estimated amount for all these claims is $248,263. All funding for the subaward is contingent upon an annual appropriation by the legislature and the submission of sufficient documentation justifying each expenditure by the county.
BUDGET: N/A