Interoffice Memorandum
DATE: February 21, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Lindy A. Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division
PHONE: 407-254-9918
SUBJECT: Award of Invitation for Bids Y25-710-GV Oak Meadows Water Supply Facility Drainage Improvements
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-710-GV, Oak Meadows Water Supply Facility Drainage Improvements, to the low responsive and responsible bidder, S.A. Casey Construction, Inc., in the total contract award amount of $1,098,000.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Utilities Department Engineering Division] Procurement Division)
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PROCUREMENT:
Work under this contract consists of removal of rip rap from an existing swale and the construction of a new structure to dissipate the flow and prevent erosion. Work will also include installation of piping to the swale so well discharge can be drained to the swale when necessary. This project is located in District 1.
FUNDING:
Funding is available in account number 4420-038-1532-0021-6310.
APPROVALS:
The Utilities Engineering and Business Development Divisions concur with this recommendation.
REMARKS:
Five bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. All Terrain Tractor Service, Inc. and Close Construction Services, LLC were deemed non-responsive by the Procurement Division, based on the analysis provided by the Business Development Division, which identified that M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided. APD Construction LLC. was deemed non-responsible for failure to meet the reference requirements prescribed in the IFB.
S.A. Casey Construction, Inc. was determined responsible based on our consultant’s evaluation of their bid documents, similar projects, experience, and references. Therefore, award is recommended to S.A. Casey Construction, Inc.
The bid tabulation is as follows:
Bidder Bid Total
S.A. Casey Construction, Inc. $1,098,000
Prime Construction Group, Inc. $1,620,026
APD Construction, LLC Non-Responsible
All Terrain Tractor Service, Inc. Non-Responsive
Close Construction Services, LLC Non-Responsive