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File #: 24-1026    Version: 1 Name:
Type: Procurement Status: Discussion Item
File created: 7/2/2024 In control: Administrative Services Department
On agenda: 7/30/2024 Final action:
Title: Selection of one firm and three ranked alternates to provide Design Services for Woodbury Road Utility Improvements, Request for Proposals Y24-814-ZR from the following firms listed alphabetically: * Ardurra Group, Inc. * Barnes, Ferland and Associates, Inc. * CHA Consulting, Inc. * CPH Consulting, LLC Further request Board authorization for the Procurement Division to negotiate and execute a contract provided the contract does not exceed the budget of $1,600,000. Further request authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)
Attachments: 1. Staff Report, 2. Y24-814-ZR Agenda Score Sheet, 3. Y24-814-ZR BDD Memo
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

 

DATE: July 2, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Lindy Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division

 

PHONE: 407-254-9918

 

SUBJECT: Selection of Consultant, Request for Proposals Y24-814-ZR, Design Services for Woodbury Road Utility Improvements

 

ACTION REQUESTED:

title

Selection of one firm and three ranked alternates to provide Design Services for Woodbury Road Utility Improvements, Request for Proposals Y24-814-ZR from the following firms listed alphabetically:

•                     Ardurra Group, Inc.

•                     Barnes, Ferland and Associates, Inc.

•                     CHA Consulting, Inc.

•                     CPH Consulting, LLC

 

Further request Board authorization for the Procurement Division to negotiate and execute a contract provided the contract does not exceed the budget of $1,600,000. Further request authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)

body


PROCUREMENT:

This contract will provide engineering design, construction plan preparation of utilities improvements and relocations associated with the Public Works Woodbury Road Widening Project from Colonial Drive to South of South Lake Underhill. The utilities improvements include removing and replacing existing facilities to resolve any potential conflicts with the road widening improvements. This project is located in District 4.

FUNDING:

Funding is available in account numbers 4420-038-1482-0073-6345 and 4420-038-1504-0087-6345.

APPROVALS:

N/A

REMARKS:

The proposals were evaluated by the Procurement Committee on June 12, 2024. Commissioner Emily Bonilla was assigned to the Procurement Committee.

Five proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria set forth in the RFP. M/S Sietricon was deemed non-responsive for failing to provide documents required in the RFP.

The Procurement Committee’s consensus scores are attached.