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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1475    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/19/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Approval to Award Invitation for Bids Y24-609-JA, Mobile Veterinary Medical Unit Purchase for Animal Services, to the low responsive and responsible bidder, Truck Builders LLC dba Chef Units, in the total award amount of $209,369.80. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Health Services Department Animal Services Division] Procurement Division)
Attachments: 1. 609 Evaluation Memo

Interoffice Memorandum

 

DATE: September 20, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Diane Summers, Manager II, Animal Services Division

 

PHONE: 407-254-9145

 

SUBJECT: Award of Invitation for Bids Y24-609-JA, Mobile Veterinary Medical Unit Purchase for Animal Services

 

ACTION REQUESTED:

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Approval to Award Invitation for Bids Y24-609-JA, Mobile Veterinary Medical Unit Purchase for Animal Services, to the low responsive and responsible bidder, Truck Builders LLC dba Chef Units, in the total award amount of $209,369.80.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Health Services Department Animal Services Division] Procurement Division)

 

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PROCUREMENT:

This procurement facilitates the purchase of a new mobile unit to allow the Animal Services Division to provide free or low-cost rabies vaccines and microchips to the pets of Orange County residents.  The Animal Services Division intends to staff the unit with one veterinarian and up to three technicians per event. The Animal Services Division currently operates one mobile unit that is nearing the end of its service life and will be decommissioned once the new unit arrives.

 

FUNDING:

Funding is available in account number 0001-060-2398-6420.

 

APPROVALS:

The Animal Services Division and Business Development Division concur with the recommendation.

REMARKS:

Five bids were received in response to this Invitation for Bids (IFB) and were evaluated for price, responsiveness, and responsibility.

Just Quality Truck and Bus Services Inc, TechOps Specialty Vehicles LLC, and Transportation Equipment Sales Corporation were deemed non-responsive for qualifying their offer with conflicting terms.

Truck Builders LLC dba Chef Units met all the requirements identified in the IFB and has a satisfactory record of delivery for this type of purchase, therefore, award is recommended to Truck Builders LLC dba Chef Units.

The bid tabulation is as follows:

Bidder:                                                                                                                                                   Total Bid Amount:

Truck Builders LLC dba Chef Units                                                               $209,369.80

Wag'n Tails Mobile Conversions                                                                                    $247,354.00

Just Quality Truck and Bus Services Inc                                                               Non-responsive

TechOps Specialty Vehicles LLC                                                                                    Non-responsive

Transportation Equipment Sales Corporation                                          Non-responsive