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File #: 24-1503    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/30/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Approval to award Invitation for Bids Y24-1037-CR, Storm Sewer Slip Lining Rehabilitation, to the low responsive and responsible bidder, Inliner Solutions, LLC, in the estimated contract award amount of $5,296,000 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. Y24-1037 - BDD Evaluation, 2. Y24-1037 - Bid Posting - Legistar

Interoffice Memorandum

 

DATE: September 30, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division

 

PHONE: 407-836-7871

 

SUBJECT: Award of Invitation for Bids Y24-1037-CR, Storm Sewer Slip Lining Rehabilitation 

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y24-1037-CR, Storm Sewer Slip Lining Rehabilitation, to the low responsive and responsible bidder, Inliner Solutions, LLC, in the estimated contract award amount of $5,296,000 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms. ([Public Works Department Roads and Drainage Division] Procurement Division)

 

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PROCUREMENT:

Work under this contract shall consist of repair and/or restore stormwater lines, including installation of a Resin Impregnated Cured In Place Pipe lining, site preparation, clean up and hauling off unsuitable materials.

FUNDING:

Funding is available in account number 1002-072-2906-3816.

APPROVALS:

The Roads and Drainage and Business Development Divisions concur with this recommendation.

REMARKS:

Four bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Gulf Coast Underground LLC. was deemed non-responsive by the Procurement Division, based on the analysis provided by the Business Development Division, which identified that the M/WBE participation goal was not achieved, and sufficient good faith effort documentation was not provided.  Instituform Technologies LLC. and LMR Construction, Inc., were deemed non-responsible for failure to meet the similar project requirements prescribed in the IFB. A timely protest was filed by LMR Construction, Inc. In accordance with the Procurement Ordinance, a protest review was held by the Procurement Manager on August 30, 2024, resulting in a decision to deny the protest.  No appeals were received. Inliner Solutions, LLC has a satisfactory record of performance for this type of work and has been determined to be responsible.  Therefore, award is recommended to Inliner Solutions, LLC.

The bid tabulation is as follows:

Bidder:                                                                                                                                                   Bid Total:

Inliner Solutions, LLC.                                                                                                         $5,296,000

Gulf Coast Underground LLC                                                                                    Non-Responsive

Instituform Technologies LLC                                                                                    Non-Responsible

LMR Construction, Inc.                                                                                                         Non-Responsible