Interoffice Memorandum
DATE: July 17, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mark C. Ikeler, P.E., Manager II, Water Reclamation Division
PHONE: 407-254-9705
SUBJECT: Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility
ACTION REQUESTED:
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Ratification of Change Order No. 3, Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $731,984.80, for a revised total amount of $2,425,584.80. ([Utilities Department Water Reclamation Division] Procurement Division)
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PROCUREMENT:
This change order extends the purchase order service period from August 1, 2024 through September 1, 2024 and adds funding to cover services for the extended period while a procurement process is complete. The Procurement Division advanced the recommendation for award to the Board on July 30, 2024. This extension is necessary to allow sufficient time for post-award document validation and contract execution.
FUNDING:
Funding is available in account number 4420-038-1351-3197.
APPROVALS:
The Water Reclamation Division concurs with this recommendation.
REMARKS:
On September 26, 2023, the Board ratified Purchase Order No. M112164, Biosolids Management - South Water Reclamation Facility, with CompostUSA of Sumter County, LLC, in the amount of $1,700,000, to support the removal of biosolid waste from the South Water Reclamation Facility, after the contracted vendor, Revinu, Inc., was unable to haul the loads required under contract Y22-131. The Purchase Order was initially created in the amount of $598,600 and subsequently increased as identified below.
This Change Order is critical to ensure the health and public safety of County residents and County employees and to maintain regulatory compliance. Failure to have this change order processed could result in safety risks to the public, the environment, and additional costs to the County.
CompostUSA of Sumter County, LLC’s price of $73 per ton is fair and reasonable compared to the price of $113.25 per ton in County contract Y20-180 for transport, processing, and disposal of biosolids for the Eastern and Northwest Water Reclamation Facilities.
Previous change orders are as follows:
• Change Order No. 1: Increased the quantity in Line Item 1 (Biosolids Recycling Service Fee - Sumter County Facility) from 8,200 to 23,200, adding funds in the amount of $1,095,000, for a revised total amount of $1,693,600.
• Change Order No. 2: Extended the service period through July 31, 2024. No change to the purchase order amount.