Interoffice Memorandum
DATE: October 24, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division
PHONE: 407-836-7473
SUBJECT: Award of Invitation for Bids Y24-157-TF, HVAC Filters for Facilities Management
ACTION REQUESTED:
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Approval to award Invitations for Bids Y24-157-TF, HVAC Filters for Facilities Management, to the low-responsive and responsible bidder, Andrews Filter and Supply Corporation, in the estimated contract award amount of $2,367,200.85 for a five-year term. ([Administrative Services Department Facilities Management Division] Procurement Division)
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PROCUREMENT:
This contract will provide commercial-grade air filters on an as-needed basis for Orange County-maintained buildings to ensure clean air quality, protection of HVAC equipment, and reduce energy costs.
FUNDING:
Funding is available in account 0001-043-1713-3810, 0001-043-1715-3810, 0001-043-1717-3810, 0001-043-1718-3810, 0001-043-1719-3810, and 0001-043-1726-3810.
APPROVALS:
The Facilities Management Division and Business Development Division concur with this recommendation.
REMARKS:
Eight bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness.
Filterbuy Incorporated, Filter King LLC, Japan Air Filters Americas Corporation, Northgate Limited Inc., and Puremaxx LLC were deemed non-responsive for failure to comply with the Sample Requirements. BMB Filtration was deemed non-responsible for submitting damaged samples unsustainable to evaluate. Florence Filter Corporation was deemed non-responsible for submitting samples that are electrostatically charged to achieve the Minimum Efficiency Reporting Value (MERV) ratings. Per the solicitation Specifications, electrostatically charged media shall not be accepted to achieve the MERV rating.
Andrews Filter and Supply Corporation has met all the requirements identified in the IFB and has a satisfactory record of performance for this commodity. Price reasonableness was established by comparison of contracted rates with Seminole County and the School Board of Brevard County, and consideration of current market conditions. Therefore, the award is recommended to Andrews Filter and Supply Corporation.
The bid tabulation is as follows:
Bidder Estimated Five-Year Bid Total
Andrews Filter and Supply Corporation $2,367,200.85
Filterbuy Incorporated Non-Responsive
Filter King LLC Non-Responsive
Japan Air Filter Americas Corporation Non-Responsive
Northgate Limited Inc. Non-Responsive
Puremaxx LLC Non-Responsive
BMB Filtration Non-Responsible
Florence Filter Corporation Non-Responsible