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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1614    Version: 1 Name:
Type: Procurement Status: Passed
File created: 10/24/2024 In control: Administrative Services Department
On agenda: 11/19/2024 Final action: 11/19/2024
Title: Approval to award Invitations for Bids Y24-157-TF, HVAC Filters for Facilities Management, to the low-responsive and responsible bidder, Andrews Filter and Supply Corporation, in the estimated contract award amount of $2,367,200.85 for a five-year term. ([Administrative Services Department Facilities Management Division] Procurement Division)
Attachments: 1. Y24-157 BDD Evaluation Memo

Interoffice Memorandum

 

DATE: October 24, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division

 

PHONE: 407-836-7473

 

SUBJECT: Award of Invitation for Bids Y24-157-TF, HVAC Filters for Facilities Management

 

ACTION REQUESTED:

title

Approval to award Invitations for Bids Y24-157-TF, HVAC Filters for Facilities Management, to the low-responsive and responsible bidder, Andrews Filter and Supply Corporation, in the estimated contract award amount of $2,367,200.85 for a five-year term. ([Administrative Services Department Facilities Management Division] Procurement Division)

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PROCUREMENT:

This contract will provide commercial-grade air filters on an as-needed basis for Orange County-maintained buildings to ensure clean air quality, protection of HVAC equipment, and reduce energy costs.

FUNDING:

Funding is available in account 0001-043-1713-3810, 0001-043-1715-3810, 0001-043-1717-3810, 0001-043-1718-3810, 0001-043-1719-3810, and 0001-043-1726-3810.

APPROVALS:

The Facilities Management Division and Business Development Division concur with this recommendation.

REMARKS:

Eight bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness.

Filterbuy Incorporated, Filter King LLC, Japan Air Filters Americas Corporation, Northgate Limited Inc., and Puremaxx LLC were deemed non-responsive for failure to comply with the Sample Requirements. BMB Filtration was deemed non-responsible for submitting damaged samples unsustainable to evaluate. Florence Filter Corporation was deemed non-responsible for submitting samples that are electrostatically charged to achieve the Minimum Efficiency Reporting Value (MERV) ratings. Per the solicitation Specifications, electrostatically charged media shall not be accepted to achieve the MERV rating.

Andrews Filter and Supply Corporation has met all the requirements identified in the IFB and has a satisfactory record of performance for this commodity. Price reasonableness was established by comparison of contracted rates with Seminole County and the School Board of Brevard County, and consideration of current market conditions. Therefore, the award is recommended to Andrews Filter and Supply Corporation.

 

The bid tabulation is as follows:

Bidder                                                                                                                                                   Estimated Five-Year Bid Total

Andrews Filter and Supply Corporation                                                                $2,367,200.85

Filterbuy Incorporated                                                                                                         Non-Responsive

Filter King LLC                                                                                                                              Non-Responsive

Japan Air Filter Americas Corporation                                                               Non-Responsive

Northgate Limited Inc.                                                                                                         Non-Responsive

Puremaxx LLC                                                                                                                              Non-Responsive

BMB Filtration                                                                                                                              Non-Responsible

Florence Filter Corporation                                                                                                         Non-Responsible