Comptroller Main Webpage

The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1290    Version: 1 Name:
Type: Recommendation Status: Passed
File created: 9/10/2025 In control: Administrative Services Department
On agenda: 9/30/2025 Final action: 9/30/2025
Title: Approval of Change Order No 3, Contract Y22-7052 IOC I Chiller Replacement, with Air Mechanical & Service Corporation in the amount of $130,438.15, for a revised lump sum contract amount of $1,046,029.97. District 3. (Capital Projects Division)
Attachments: 1. 2025-09-30-Administrative Services Department Consent Item-02

Interoffice Memorandum

 

DATE: September 10, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

THROUGH: Anne Kulikowski, Director, Administrative Services Department

 

FROM: Sara Flynn-Kramer, Manager, Capital Projects Division

 

CONTACT: Sara Flynn-Kramer

 

PHONE: 407-836-0048

 

DIVISION: Capital Projects Division

 

ACTION REQUESTED:

title

Approval of Change Order No 3, Contract Y22-7052 IOC I Chiller Replacement, with Air Mechanical & Service Corporation in the amount of $130,438.15, for a revised lump sum contract amount of $1,046,029.97.  District 3. (Capital Projects Division)

body


PROJECT: IOC I Chiller Replacement

 

PURPOSE: To provide funding for additional construction services to complete the capital improvements.

 

BUDGET: Accounting Line Number:  1023-043-2049-3810

 

JUSTIFICATION/DISCUSSION:

Due to unforeseen conditions, the existing electrical conduit was too small to accommodate the increased wire size needed for the chiller.  Several options were reviewed to solve this issue.  The most economical option was to run a new larger electrical conduit from the roof all the way down to the new chiller for the new electrical service.  The chiller rental time for this project had to be extended and both the contractor and the consultant have shared that cost.  No additional General Conditions fees were charged by the contractor for the contract time extension of 311 calendar days to revise the plan, permit, and complete this work.

 

PREVIOUS ACTIONS TO THIS CONTRACT:

The Contract award was approved on November 29, 2022.

Original Contract dated December 19, 2022                           Lump sum amount - $  865,832.00

Change Order No. 1 dated May 1, 2024                         Lump sum amount - $             0.00

Extended the contract by 60 days at no additional cost

Change Order No. 2 dated May 23, 2024                          Lump sum amount - $    49,759.82 

Added temporary chiller and permit fees

Proposed Change Order No. 3                                                           Lump sum amount - $   130,438.15

Routing electrical conduit through the building,

permit fees and temporary chiller fees

Proposed Final Contract Amount                                                            $1,046,029.97