Interoffice Memorandum
DATE: December 15, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Eduardo Avellaneda, M.S., P.E., Manager, Roads and Drainage Division
PHONE: 407-836-7871
SUBJECT: Award of Invitation for Bids Y25-1002-MV, Tree Trimming and Related Services for Roads and Drainage Division
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-1002-MV, Tree Trimming and Related Services for Roads and Drainage Division, to the two low responsive and responsible bidders, Q Pavers & Concrete LLC, in the estimated contract award amount of $9,793,525 for a five-year term, and Rapid Response Force LLC, in the estimated contract award amount of $12,666,112.15 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
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PROCUREMENT:
The contracts will provide services to remove dead or diseased trees to alleviate dangerous situations on County owned properties. Additionally, tree canopies over roads and sidewalks will be elevated to remove obstacles to vehicular traffic and pedestrians.
FUNDING:
Funding is available in account number 1003-072-2906-3816.
APPROVALS:
The Roads and Drainage Division concur with this recommendation.
REMARKS:
Eight bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. References were verified and demonstrated that both low bidders, Q Pavers & Concrete LLC and Rapid Response Force LLC, were satisfactory to support their responsibility.
Two contracts are required to meet projected demands for this service. The contractors will be issued orders on a continuous basis for tree trimming and other related services.
Prices have been determined to be reasonable by comparison to historical cost trends and are consistent with current market conditions.
Both Q Pavers & Concrete LLC and Rapid Response Force LLC have met all the evaluation criteria and are considered responsible bidders. Therefore, award is recommended to Q Pavers & Concrete LLC and Rapid Response Force LLC.
The bid tabulation is below:
Bidder: Estimated Five Year Total:
Q Pavers & Concrete LLC $9,793,525.00
Rapid Response Force LLC $12,666,112.15
The Davey Tree Expert Company $13,099,153.35
Superior Landscaping & Lawn Service, Inc. $15,342,850.00
Tip Top Tree Experts, LLC. $19,502,250.00
Sherlock Tree Company, Inc. $21,778,755.00
Veteran Distribution and Supply $21,801,915.35
Roberts and Roberts Management Services, LLC. $33,117,225.00