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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1254    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/3/2025 In control: Administrative Services Department
On agenda: 9/30/2025 Final action: 9/30/2025
Title: Approval of Invitation for Bids Y25-192-AV, Testing, Inspection and Repair of the Fire Sprinkler, Fire Suppression and Kitchen Fire Hood Systems at the Orange County Convention Center, to the low responsive and responsible bidder, WC Fire Safety Inc., in the estimated contract award amount of $9,946,250 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid evaluation herein, to the extent practicable and advantageous to the County. ([Orange County Convention Center Fiscal and Operational Support Division] Procurement Division)

Interoffice Memorandum

 

DATE: September 3, 2025

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Hector Clemente, Manager, Orange County Convention Center Facility Operations

 

PHONE: 407-685-9820

 

SUBJECT: Award of Invitation for Bids Y25-192-AV, Testing, Inspection and Repair of the Fire Sprinkler, Fire Suppression and Kitchen Fire Hood Systems at the Orange County Convention Center

 

ACTION REQUESTED:

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Approval of Invitation for Bids Y25-192-AV, Testing, Inspection and Repair of the Fire Sprinkler, Fire Suppression and Kitchen Fire Hood Systems at the Orange County Convention Center, to the low responsive and responsible bidder, WC Fire Safety Inc., in the estimated contract award amount of $9,946,250 for a five-year term.

 

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid evaluation herein, to the extent practicable and advantageous to the County. ([Orange County Convention Center Fiscal and Operational Support Division] Procurement Division)

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PROCUREMENT:

This contract will provide system testing, inspection, and repair services for fire sprinkler, fire suppression, and kitchen hood systems. These services will cover the Orange County Convention Center West and North/South Buildings, as well as the Destination Parkway Parking Garage, Offices at Station 57, Remote Building, and the Electric Vehicle Charging area.

FUNDING:

Funding is available in account number 4430-035-0922-3810.

APPROVALS:

The Orange County Convention Center Fiscal and Operational Support Division concurs with this recommendation.

REMARKS:

Five bids were received in response to the Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness.  Summit Fire & Security LLC and Sciens Orlando, LLC were deemed non-responsible due to the results of the reference checks.  Staff performed a technical evaluation of the bids and determined that the bids received were reasonable based on market research and experience.  WC Fire Safety Inc. meets all specifications and requirements of the solicitation.  Therefore, recommendation for award is made to WC Fire Safety Inc.

 

The bid tabulation is as follows:

Bidder:                                                                                                                    Estimated Five-Year Bid Total:     

WC Fire Safety Inc.                                                                                    $ 9,946,250

Johnson Controls, Inc.                                                               $10,003,464.80

Convergint Technologies                                                               $12,470,999.40

Sciens Orlando LLC                                                                                    Non-Responsible

Summit Fire & Security LLC                                          Non-Responsible