Interoffice Memorandum
DATE: September 18, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mike Drozeck, Manager, Stormwater Management Division
PHONE: 407-836-7945
SUBJECT: Award of Invitation for Bids Y25-1019-VS, Fill Material and Natural Sand Delivery
ACTION REQUESTED:
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Approval to Award Invitation for Bids Y25-1019-VS, Fill Material and Natural Sand Delivery, to the low responsive and responsible bidder, G.W. Trucking, Inc., in the estimated contract award amount of $5,937,500 for a five-year term.
In the even the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid evaluation herein, to the extent practicable and advantageous to the County. ([Public Works Department Stormwater Management Division] Procurement Division)
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PROCUREMENT:
This contract will provide all labor, equipment, maintenance of traffic, testing and any incidentals delivery for fill material and natural sand at designated locations throughout Orange County.
FUNDING:
Funding is available in account number 1002-072-2708-4160.
APPROVALS:
The Stormwater Management Division concurs with this recommendation.
REMARKS:
Nine bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. The Sod Depot was deemed non-responsive for failing to submit the required Contract Compliance Packet. SiteOne Landscape Supply was deemed non-responsive for failure to provide a complete Emergency Contact Information form and a complete set of references. Tek Hauling Inc. and WSH Holding, Inc. were deemed non-responsible based on the results of the reference checks. Staff performed a technical evaluation of the bids and determined that they were reasonable based on market research and experience. G.W. Trucking, Inc. meets all specifications and requirements of the solicitation and are therefore recommended for award.
The bid tabulation is as follows:
Bidder: Estimated Five-Year Bid Total:
G.W. Trucking, Inc. $5,937,500
Green Dream International $9,487,500
Sunshine Aggregate LLC $9,510,000
Dirt on Demand LLC $11,437,500
Precision Construction, LLC $32,312,500
The Sod Depot Non-Responsive
SiteOne Landscape Supply Non-Responsive
WSH Holding, Inc. Non-Responsible
Tek Hauling, Inc. Non-Responsible