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3.
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File #: 24-1363    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/30/2024 In control: Administrative Services Department
On agenda: 9/24/2024 Final action: 9/24/2024
Title: Approval to award Contracts, Y25-2000 Series of Provision of Community Services, in the total contract award amount of $15,231,690.36 for a three-year term. ([Community and Family Services Department Citizens' Commission for Children Division] Procurement Division)
Attachments: 1. CRP Contract and Program Summary for 9.24.24 BCC Agenda Memo

Interoffice Memorandum

 

DATE: August 30, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Angela Chestang, Manager, Citizens’ Commission for Children Division

 

PHONE: 407-836-6541

 

SUBJECT: Approval Request for the Continuation of Funding for Thirty-Five Programs Across Twenty-One Nonprofit Organizations Under the Y25-2000 Series, Covering Family Counseling, Case Management, Senior Services, and Support for Vulnerable Populations Over a Three-Year Period

 

ACTION REQUESTED:

title

Approval to award Contracts, Y25-2000 Series of Provision of Community Services, in the total contract award amount of $15,231,690.36 for a three-year term. ([Community and Family Services Department Citizens’ Commission for Children Division] Procurement Division)

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PROCUREMENT:

The contracts contained herein represent a continuation of services with nonprofit organizations currently contracted to provide a range of health and human services including, but not limited to, health care, education, counseling, homeless services, domestic violence services, violence prevention, and senior services, as well as support for basic needs. By funding organizations that address critical needs, these contracts aim to improve the overall quality of life for children and families in Orange County, and include specialized support aimed at supporting underserved populations in the community. Approval is being requested for the following contracts:

                     Y25-2000 - Aspire Health Partners, Inc.

                     Y25-2001 - Aspire Health Partners, Inc.

                     Y25-2003 - Center for Independent Living in Central Florida, Inc.

                     Y25-2004 -- Coalition for the Homeless of Central Florida, Inc.

                     Y25-2005 -- Community Coordinated Care for Children, Inc.

                     Y25-2006 - Community Health Centers, Inc.

                     Y25-2010 - Grand Avenue Economic Community Development Corporation dba Pathlight Home, Inc.

                     Y25-2011 - Harbor House of Central Florida, Inc.

                     Y25-2012 -- Health Care Center for the Homeless, Inc. dba Orange Blossom Family Health

                     Y25-2013 -- Heart of Florida United Way, Inc.

                     Y25-2015 -- LifeStream Behavioral Center, Inc.

                     Y25-2016 - Lighthouse Central Florida, Inc.

                     Y25-2019 -- Orange County School Readiness Coalition, Inc. dba Early Learning Coalition of Orange County

                     Y25-2020 -- Orlando Health, Inc. dba The Howard Phillips Center for Children and Families

                     Y25-2022 - Second Harvest Food Bank of Central Florida, Inc.

                     Y25-2023 - Seniors First, Inc.

                     Y25-2024 -- Specialized Treatment, Education and Prevention Services, Inc.

                     Y25-2026 -- The Salvation Army, A Georgia Corporation

                     Y25-2027 -- United Cerebral Palsy of Central Florida, Inc.

                     Y25-2028 -- Victim Service Center of Central Florida, Inc.

                     Y25-2029 -- Volunteers for Community Impact, Inc.

                     Y25-2030 - Zebra Youth, Inc.

The performance period for each contract is October 1, 2024 through September 30, 2027.

 

FUNDING:

Funding is available in account numbers 0001-062-0404-8610, 0001-062-0406-8610, 0001-062-0404-3195, 0001-062-2556-3195, 0001-062-2406-8610, 0001-062-2556-8610, 0001-062-2540, 8610, and 1027-023-0391-8610.

APPROVALS:

The Citizens’ Review Panel for Human Services (CRP) actively participates in the process of reviewing, evaluating, and making funding recommendations for the allocation of Orange County human service dollars to nonprofit agencies. The CRP recommended the contracted organizations included in this request to receive CRP funding to provide contracted services on a renewal basis. The Citizens’ Commission for Children Division (CCC) concurs with the funding recommendation.

REMARKS:

In accordance with the Code of Ordinances, Part 1, Chapter 17, Article III, Section 17-286 - Application and Exclusions, agreements between the Board and nonprofit organizations are excluded from competitive procurement requirements.

In addition to marketing strategies employed by each individual nonprofit organization, and detailed on the attached spreadsheet, the CCC offers a comprehensive resource directory of all funded programming published on the CCC web page, located at www.ocfl.net/ccc. <http://www.ocfl.net/ccc> At this time, the  CCC is currently working with Orange County’s Communications Division on improved functionality of the directory, allowing for constituents to search for services within a specific distance of their home, place of work, or other address of significance. The updates are in the final stages of testing and will ultimately result in an improved experience for residents seeking services.

Additionally, the CCC has Contracted Community Engagement Specialists, located primarily in east and west Orange County, for service delivery to benefit citizens with an emphasis on maintaining contact with community groups, parents, and other caregivers, providing support to residents, as well as evaluating and responding to community needs concerning children. The CCC also employs a part-time Community Ambassador, whose role is primarily to engage with civic, law enforcement, and community groups to market services and to stay connected with the various community groups throughout Orange County.

Finally, the CCC maintains an electronic e-mail distribution database, and distributes shared resources and information submitted by community non-profits on a monthly basis. This method allows funded and non-funded service providers the opportunity to learn about services, events, or special projects that may benefit the community at large.

While a funded service may be provided in a specific location within Orange County, access to services is not limited to residents of the service location(s) indicated. All Orange County residents may have access to funded programs/services. Please contact the CCC for additional information.

Given the extensive content of the supporting documents for this agenda item, detailed information on all contracts requiring approval is attached. This includes contract numbers, agency names, program names and descriptions, service locations, district information, ways for constituents to access services, agency-specific marketing strategies, as well as total contract amounts and terms.