Interoffice Memorandum
DATE: June 14, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Steve Harrison, Manager II, Mosquito Control Division
PHONE: 407-254-9169
SUBJECT: Award of Invitation for Bids Y24-149-KK, Aerial Mosquito Control
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-149-KK, Aerial Mosquito Control, to the sole responsive and responsible bidder, Clarke Environmental Mosquito Management, Inc., in the estimated annual amount of $253,000 for a one-year term. Further request authorization of the Procurement Division to renew the contract for four additional one-year terms. [(Health Services Department Mosquito Control Division] Procurement Division)
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PROCUREMENT:
This contract will provide application of Dibrom Concentrate by aircraft to control adult mosquitoes within the county on an as-needed basis.
FUNDING:
Funding is available in account number 0230-060-2470-3197.
APPROVALS:
The Mosquito Control Division concurs with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. Price reasonableness was established by comparison to current contracted pricing. To further establish the pricing is reflective of the current market, the bid was also compared to aerial spraying contracts for Charlotte, Brevard, Martin, and Sarasota Counties. All references confirmed satisfactory completion of work similar in scope and magnitude. Therefore, award is recommended to Clarke Environmental Mosquito Management, Inc.
To ensure an open and competitive bid process, the IFB was posted on the County’ e-procurement portal. A query from staff to potential bidders that declined to compete on this solicitation resulted in the following:
Kingdom Aviation Services, LLC: Stated they did not currently have all equipment needed to perform services and were considering establishing a program.
Keen Fly: Stated they only offer services via helicopter, not via plane as required by the scope of services.
The bid tabulation is below:
Bidder: Bid Total:
Clarke Environmental Mosquito Management, Inc. $253,000