Interoffice Memorandum
DATE: February 24, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division
PHONE: 407-836-7871
SUBJECT: Award of Invitation for Bids Y25-156-CR, Installation of Pavement Markings
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-156-CR, Installation of Pavement Markings to the low responsive and responsible bidders, McShea Contracting, LLC, in the estimated contract award amount of $1,753,414 and Fausnight Stripe and Line, Inc in the estimated contract award amount of $2,799,593.70 for a one-year term. Further request Board authorization for the Procurement Division to renew the contracts for two additional one-year terms. ([Public Works Department Roads and Drainage Division] Procurement Division)
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PROCUREMENT:
Work under these contracts shall consist of all labor, materials and equipment for the installation of pavement markings on existing and new resurfaced roadways in accordance with Florida Department of Transportation and Orange County standards. Work shall be issued on an as-needed basis throughout Orange County.
FUNDING:
Funding is available in account number 1004-072-2990-3816.
APPROVALS:
The Roads and Drainage and Business Development Divisions concur with this recommendation.
REMARKS:
Two bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Price reasonableness was established by comparison to the engineer's estimate and consideration of market factors. A scope meeting was conducted with McShea Contracting, LLC, during which the bidder confirmed their understanding of the scope of work and expressed confidence in the pricing submitted.
Multiple awards are necessary as this will allow the County the flexibility to have alternate contractors when the lowest bidder cannot perform the required work, but also the ability to select the most cost effective alternative for the services. This would also decrease the cost to provide services, reducing safety and liability issues to the County while eliminating the current gap for services when other contracts have been maxed out or when contractors have exceeded available resources.
McShea Contracting, LLC and Fausnight Stripe and Line, Inc. have a satisfactory record of performance for this type of work and have been determined to be responsible. Therefore, award is recommended to McShea Contracting, LLC and Fausnight Stripe and Line, Inc.
The bid tabulation is as follows:
Bidder Total Bid
McShea Contracting, LLC $1,753,414.00
Fausnight Stripe and Line, Inc. $2,799,593.70