Interoffice Memorandum
DATE: April 24, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division
PHONE: : 407-836-0048
SUBJECT: Selection of Firm, Request for Proposals Y24-907-RC, Building Envelope Engineering and Consulting Services
RECOMMENDATION:
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Selection of one firm and an alternate to provide Building Envelope Engineering and Consulting Services, Request for Proposals Y24-907-RC from the following firms listed alphabetically:
• A/R/C Associates, Incorporated
• Jay Ammon Architect, Inc.
Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a five-year contract to provide the services for future requirements.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division)
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PROCUREMENT:
The contract will provide building envelope engineering and consulting services for projects located throughout Orange County.
FUNDING:
The County will fund task authorizations associated with these continuing contracts on an as needed basis.
DISCUSSION:
The scope of professional building envelope services to be provided and/or performed by the consultant, either by its “in-house” staff or through a sub-consultant arrangement, for selected projects may include, but not be limited to, providing and/or performing services or tasks such as:
• Orange County Sustainable Operations & Resilience Action Plan
• Problem Analysis
• Design Development
• Construction Documents
• Technical Specifications
• Cost Estimating Services
• Cost Responsibility
• Value Engineering
• Code Compliance
• Reproductions
• Permits:
• Construction Contract Administration
• Project Summary
• Authorization of Services
Four proposals were received in response to this Request for Proposals (RFP) and evaluated in accordance with the criteria contained in the RFP. Certa Building Solutions, Inc. and Harvard Jolly, Inc., dba BEAM Professionals scored too low for Board consideration.
Proposals were evaluated by the Procurement Committee on April 9, 2025. Commissioner Mayra Uribe was assigned to the Procurement Committee.
The scores of the Procurement Committee are attached.