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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1773    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/20/2024 In control: Administrative Services Department
On agenda: 12/17/2024 Final action: 12/17/2024
Title: Ratification of Change Order No. 2, Emergency Purchase Order M115567, Recycling of Debagged Yard Waste, with Hubbard Construction Company dba Mid Florida Materials, in the amount of $329,294, for a revised total amount of $597,324. ([Utilities Department Solid Waste Division] Procurement Division)

Interoffice Memorandum

 

DATE: November 20, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: David Gregory, Manager II, Solid Waste Division

 

PHONE: 407-254-9622

 

SUBJECT: Approval of Ratification of Change Order No. 2, Emergency Purchase Order M115567, Recycling of Debagged Yard Waste

 

ACTION REQUESTED:

title

Ratification of Change Order No. 2, Emergency Purchase Order M115567, Recycling of Debagged Yard Waste, with Hubbard Construction Company dba Mid Florida Materials, in the amount of $329,294, for a revised total amount of $597,324. ([Utilities Department Solid Waste Division] Procurement Division)

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PROCUREMENT:

This change order extends services for the recycling and debagged yard waste for the period of November 12, 2024 through February 28, 2025 and increases the quantities under the contract due to an increase in vegetative waste collection due to Hurricane Milton.

FUNDING:

Funding is available in account number 1006-038-1250-3197.

APPROVALS:

The Solid Waste Division concurs with this recommendation.

REMARKS:

On August 27, 2024, the Board approved emergency purchase order M115567 with Hubbard Construction Company dba Mid Florida Materials in the amount of $268,030. This was necessary as in late July 2024, Raynor Shine Services, LLC, who had been awarded contract Y19-1078, notified the County they will no longer be able to collect the yard waste due to the shutdown of their recycling facility. Raynor Shine Services, LLC’s inability to perform services presented a substantial service disruption to the waste collection process as this service is a critical part of the operation.  As a result, the Solid Waste Division had the urgent need to contract with another vendor, Hubbard Construction Company dba Mid Florida Materials, to continue services while a new contract was solicited.

The Procurement Division issued a resolicitation for these services, which is scheduled to close on December 10, 2024. The extension to the emergency purchase order and increased quantities is necessary to allow the resolicitation process to be complete.

Previous change orders is as follows:

Change Order No. 1: Extended the purchase order term from September 30, 2024 through December 31, 2024. This extension did not require an increase to the purchase order amount.