Interoffice Memorandum
DATE: September 12, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Michael Baker, Project Manager, Roads and Drainage Division
PHONE: 407-836-7853
SUBJECT: Award of Invitation for Bids Y24-1072-JA, Supply Delivery of Sod for Public Works
ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1072-JA, Supply Delivery of Sod for Public Works, to the sole responsive and responsible bidder, JHL Landscape Supply, LLC d/b/a The Sod Depot, in the estimated contract award amount of $3,987,500 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
body
PROCUREMENT:
This contract will provide pallets of sod to be delivered throughout the County as needed.
FUNDING:
Funding is available in account number 1002-072-2906-4160.
APPROVALS:
The Roads and Drainage Division and Business Development Division concur with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for price, responsiveness, and responsibility. JHL Landscape Supply, LLC d/b/a The Sod Depot has a satisfactory record of performance and is considered responsible. Price reasonableness has been established based on comparison to the engineers estimate. Therefore, award is recommended to JHL Landscape Supply, LLC d/b/a The Sod Depot.
To ensure an open and competitive bid process, the IFB was posted on the County’s e-procurement platform. A query to potential bidders that declined to compete on this IFB resulted in the following:
Big Tree Inc: Did not respond to inquiry.
Cerex: Did not respond to inquiry.
Energy Air, Inc: Does not offer the products or services sought.
Fastex Inc: Did not respond to inquiry.
Flora Lawn: Did not respond to inquiry.
FSI-GP: Did not respond to inquiry.
Grovin Farms: Did not respond to inquiry.
Hephaestus Supplies: Did not respond to inquiry.
Kaila Contractors: Did not respond to inquiry.
Landscape Construction: Did not respond to inquiry.
LJF Hold Company: Did not respond to inquiry.
PCPI Services: Did not respond to inquiry.
Rocket City Supply: Did not respond to inquiry.
Seasonal Effects LLC: Did not respond to inquiry.
Teal Sales: Did not respond to inquiry.
Tootle Construction: Did not respond to inquiry.
TR Sod: Did not respond to inquiry.
Unipak Corp.: Unable to provide a response to this IFB at this time.
Veteran Govcon: Did not respond to inquiry.
The bid tabulation is as follows:
Bidder Estimated Five-Year Bid Total
JHL Landscape Supply, LLC d/b/a The Sod Depot $3,987,500