Interoffice Memorandum
DATE: October 24, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center
PHONE: 407-685-9867
SUBJECT: Award of Invitation for Bids Y25-702-RC Orange County Convention Center West Building Roof Fan Replacement
ACTION REQUESTED:
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Approval to Award Invitation for Bids Y25-702-RC Orange County Convention Center West Building Roof Fan Replacement, with Harper Limbach LLC, in the total contract award amount of $8,507,468.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-Verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Orange County Convention Center Capital Planning Division] Procurement Division)
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PROCUREMENT:
The project scope of work includes replacement of existing rooftop fans and associated electrical at the Orange County Convention Center West Building. The fans and curbs shall be furnished by the Owner and installed by the contractor. Select fans will require curbs to be provided by the contractor as indicated on documents. This project is located in District 6.
FUNDING:
Funding is available in account number 4430-035-0966-6210.
APPROVALS:
The Capital Planning Division and the Business Development Division concur with this recommendation.
REMARKS:
Two bids were received in response to this Invitation for Bid (IFB) and evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted from Harper Limbach LLC is considered reasonable based on comparison to the engineer’s estimate. The references provided were satisfactory for this type of work and Harper Limbach LLC has been determined to be responsible. Therefore, the award is recommended to the low responsive responsible bidder Harper Limbach LLC.
The bid tabulation is as follows:
BIDDER: BID TOTAL:
Harper Limbach LLC $8,507,468
Poli Construction Inc. $9,217,652