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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

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File #: 25-084    Version: 1 Name:
Type: Procurement Status: Passed
File created: 12/16/2024 In control: Administrative Services Department
On agenda: 1/28/2025 Final action: 1/28/2025
Title: Approval to award Invitation for Bids Y25-131-KS, Head Start Child Care Food Program to the low responsive and responsible bidder, Second Harvest Food Bank of Central Florida dba Plates of Plenty, in the total contract award amount of $1,398,526.25 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Community and Family Services Department Head Start Division] Procurement Division).

Interoffice Memorandum

 

DATE: December 16, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Sandra Ruff, Program Manager, Community and Family Services Department

 

PHONE: 407-836-6504

 

SUBJECT: Award of Invitation for Bids Y25-131-KS, Head Start Child Care Food Program

 

ACTION REQUESTED:

title

Approval to award Invitation for Bids Y25-131-KS, Head Start Child Care Food Program to the low responsive and responsible bidder, Second Harvest Food Bank of Central Florida dba Plates of Plenty, in the total contract award amount of $1,398,526.25 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Community and Family Services Department Head Start Division] Procurement Division).

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PROCUREMENT:

This contract will engage a provider to supply breakfast, lunch, and afternoon snacks for 10 Head Start locations in Orange County.

FUNDING:

Funding is available in account numbers 7405-062-7524-4135 and 7005-062-7522-4135. Funding for this program is reimbursed by the State of Florida.

APPROVALS:

The Head Start Division concurs with the recommendation.

REMARKS:

Three bids were received from the State of Florida approved caterers in response to this Invitation for Bids (IFB) and were evaluated for price, responsiveness, and responsibility.

In accordance with the State of Florida Bureau of Child Care Food Programs’ written directives, award is recommended to the low responsive and responsible bidder Second Harvest Food Bank of Central Florida, Inc. Dba Plates of Plenty. Ashakai’s Applied Behavioral Services, LLC and World Plate Caterer LLC were deemed non-responsive for failing to meet the reference requirements prescribed in the IFB.

The bid tabulation is as follows:

                                                                                                                                                                                                                  

Bidder                                                                                                                                                                                             Bid Total:

Second Harvest Food Bank of Central Florida                                                                                    

dba Plates of Plenty                                                                                                                                                                        $1,398,526.25

 

Ashakai’s Applied Behavioral Services, LLC                                                                                    Non-Responsive

World Plate Caterer LLC                                                                                                                                                   Non-Responsive