Interoffice Memorandum
DATE: June 4, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sandra Ruff, Program Manager, Community and Family Services Department
PHONE: 407-836-6504
SUBJECT: Approval of Amendment No. 3, Contract Y25-131, Head Start Child Care Food Program
ACTION REQUESTED:
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Approval of Amendment No. 3, Contract Y25-131, Head Start Child Care Food Program, Second Harvest Food Bank of Central Florida dba Plates of Plenty, in the amount of $35,415, for a revised estimated contract amount of $1,559,021.25 ([Community and Family Services Department Head Start Division] Procurement Division)
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PROCUREMENT:
This amendment adds funds for the inclusion of 41,184 adult breakfast meals for the remainder of the contract term which ends September 30, 2025.
FUNDING:
Funding is available in account number 7408-062-7524-4135 and 7008-062-7522-4135. Funds for this program are reimbursed by the State of Florida.
APPROVALS:
The Head Start Division concurs with this recommendation.
REMARKS:
On January 28, 2025, the Board authorized award of Y25-131-KS to Second Harvest Food Bank of Central Florida dba Plates of Plenty, in an estimated annual contract amount $1,398,526.25 for a one-year term with further approval for the Procurement Division to renew the contract for four additional one-year terms.
In accordance with the State of Florida Bureau of Child Care Food Programs’ meals are identified on Attachment 7 for the school year. Adult breakfast meals ages six through eighteen were inadvertently omitted at the time of contract award.
Previous contract amendments are as follows:
• Amendment No. 1: Added a line for box lunches and increased the contract amount by $60,516, for a revised estimated contract amount of $1,459,042.25.
• Amendment No. 2: Added adult lunches and increased the contract amount by $64,564, for a revised estimated contract amount of $1,523,606.25.