Interoffice Memorandum
DATE: June 14, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Angela Chestang, Manager II, Citizens’ Commission for Children
PHONE: 407-836-6541
SUBJECT: Approval of Amendment No. 5, Contract Y22-2411, Food Distribution Programming
ACTION REQUESTED:
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Approval of Amendment No. 5, Contract Y22-2411, Food Distribution Programming, Federal Subrecipient Agreement, with Second Harvest Food Bank of Central Florida, Inc., in the amount of $2,000,000, for a revised total contract amount of $16,000,000. [(Community and Family Services Department, Citizens’ Commission for Children] Procurement Division)
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PROCUREMENT:
This amendment will extend the performance period from September 30, 2024, through September 30, 2026, and adds $1,000,000 for food distribution events for the Mayor and Commissioners and $1,000,000 to continue mobile food drops and capacity building for food pantries.
FUNDING:
Funds are available in account number 5896-019-8614-8610. Funding is provided through the American Rescue Plan Act of 2021 Coronavirus Local Fiscal Recovery Fund (the “Recovery Fund”).
APPROVALS:
The Citizens’ Commission for Children concurs with this request.
REMARKS:
On December 14, 2021, the Board authorized award of Contract Y22-2411 to Second Harvest Food Bank of Central Florida, Inc., in the total contract award amount of $8,000,000. This subaward was issued from the Recovery Fund allocation received by the County on May 18, 2021.
Previous contract amendments are as follows:
Amendment No. 1: Changed the performance period to end on September 30, 2024, and increased the contract total by $1,000,000, for a revised total contract amount of $9,000,000. Exhibit A was replaced in its entirety by Exhibit A (Amendment #1). Exhibit B was replaced in its entirety by Exhibit B (Amendment #1). Exhibit C was replaced in its entirety by Exhibit C (Amendment #1). Board approved on May 10, 2022.
Amendment No. 2: Extended the project schedule deadlines from December 21, 2022, through March 31, 2023. Reallocated budget funding. Exhibit C (Amendment #1) was replaced in its entirety by Exhibit C (Amendment #2).
Amendment No. 3: Reallocated budget funding. Exhibit C (Amendment #2) was replaced in its entirety by Exhibit C (Amendment #3).
Amendment No. 4: Increased the contract by $5,000,000, for a revised total contract amount of $14,000,000. Exhibit C (Amendment #2) was replaced in its entirety by Exhibit C (Amendment #3).