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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-918    Version: 1 Name:
Type: Procurement Status: Passed
File created: 6/14/2024 In control: Administrative Services Department
On agenda: 7/9/2024 Final action: 7/9/2024
Title: Approval of Amendment No. 5, Contract Y22-2411, Food Distribution Programming, Federal Subrecipient Agreement, with Second Harvest Food Bank of Central Florida, Inc., in the amount of $2,000,000, for a revised total contract amount of $16,000,000. [(Community and Family Services Department, Citizens' Commission for Children] Procurement Division)
Attachments: 1. 2024-07-09 Administrative Services Department Consent Item-03

Interoffice Memorandum

 

DATE: June 14, 2024

 

TO: Mayor Jerry L. Demings and County Commissioners

 

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

 

CONTACT: Angela Chestang, Manager II, Citizens’ Commission for Children

 

PHONE: 407-836-6541

 

SUBJECT: Approval of Amendment No. 5, Contract Y22-2411, Food Distribution Programming

 

ACTION REQUESTED:

title

Approval of Amendment No. 5, Contract Y22-2411, Food Distribution Programming, Federal Subrecipient Agreement, with Second Harvest Food Bank of Central Florida, Inc., in the amount of $2,000,000, for a revised total contract amount of $16,000,000. [(Community and Family Services Department, Citizens’ Commission for Children] Procurement Division)

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PROCUREMENT:

This amendment will extend the performance period from September 30, 2024, through September 30, 2026, and adds $1,000,000 for food distribution events for the Mayor and Commissioners and $1,000,000 to continue mobile food drops and capacity building for food pantries.

FUNDING:

Funds are available in account number 5896-019-8614-8610. Funding is provided through the American Rescue Plan Act of 2021 Coronavirus Local Fiscal Recovery Fund (the “Recovery Fund”).

APPROVALS:

The Citizens’ Commission for Children concurs with this request.

REMARKS:

On December 14, 2021, the Board authorized award of Contract Y22-2411 to Second Harvest Food Bank of Central Florida, Inc., in the total contract award amount of $8,000,000. This subaward was issued from the Recovery Fund allocation received by the County on May 18, 2021.

Previous contract amendments are as follows:

Amendment No. 1:                     Changed the performance period to end on September 30, 2024, and increased the contract total by $1,000,000, for a revised total contract amount of $9,000,000. Exhibit A was replaced in its entirety by Exhibit A (Amendment #1). Exhibit B was replaced in its entirety by Exhibit B (Amendment #1). Exhibit C was replaced in its entirety by Exhibit C (Amendment #1). Board approved on May 10, 2022. 

Amendment No. 2:                     Extended the project schedule deadlines from December 21, 2022, through March 31, 2023. Reallocated budget funding. Exhibit C (Amendment #1) was replaced in its entirety by Exhibit C (Amendment #2).

Amendment No. 3:                     Reallocated budget funding. Exhibit C (Amendment #2) was replaced in its entirety by Exhibit C (Amendment #3).

Amendment No. 4:                      Increased the contract by $5,000,000, for a revised total contract amount of $14,000,000. Exhibit C (Amendment #2) was replaced in its entirety by Exhibit C (Amendment #3).