Interoffice Memorandum
DATE: July 17, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Sara Flynn-Kramer, Manager, Capital Projects Division
PHONE: 407-836-0048
SUBJECT: Award of Invitation for Bids Y24-769-GV, Courthouse Additional Vendor Parking and Underground Storage Tank Replacement
ACTION REQUESTED:
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Approval to award Invitation for Bids Y24-769-GV, Courthouse Additional Vendor Parking and Underground Storage Tank Replacement, to the low responsive and responsible bidder, Don Wood, Inc., in the total contract award amount of $590,000. ([Administrative Services Department, Capital Projects Division] Procurement Division)
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PROCUREMENT:
Work under this contract consists of the removal and replacement of the existing 12,000 gallon underground double wall fiberglass diesel fuel storage tank. A temporary 2,000 gallon UL-2085 aboveground tank will be supplied and placed into service before the existing tank is disturbed. The related underground supply, return, and vent piping will be replaced. Paving and concrete will be removed and replaced from sidewalk, traffic aisle, additional vendor parking lot, and curb as shown on the plan set and as necessary. A new tank monitor system will be installed. The project is located in District 5.
FUNDING:
Funding is available in account number 1023-043-1787-3810.
APPROVALS:
The Capital Projects and Business Development Division concur with this recommendation.
REMARKS:
Four bids were received in response to the Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. Close Construction Services, LLC was deemed non-responsible for failure to meet the similar project criteria in the IFB. Don Wood, Inc. has been determined to be responsible, as references provided were satisfactory for this type of work. Therefore, the award is recommended to Don Wood, Inc.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County.
The bid tabulation is as follows:
Bidder Bid Total
Don Wood, Inc. $590,000
Prime Construction Group, Inc. $674,000
SPATCO Energy Solutions, LLC. $919,946
Close Construction Services, LLC. Non-Responsible