Interoffice Memorandum
DATE: October 24, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Mitchell Glasser, Manager II, Housing and Community Development Division
PHONE: 407-836-5190
SUBJECT: Selection of Firm, Request for Proposals Y24-1065-AH, Community Development Block Grant - Disaster Recovery (CDBG-DR) General Grant Management Services
RECOMMENDATION:
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Selection of firm and two ranked alternates to provide Community Development Block Grant - Disaster Recovery (CBDG-DR) General Grant Management Services, Request for Proposals Y24-1065-AH, from the following firms listed alphabetically:
GrantWorks, Inc.
HORNE LLP
IEM International, Inc.
Further request Board authorization for the Procurement Division to negotiate and execute a three-year contract within a budget not-to-exceed $62,466,430. Funding is available through accounting line 5920-068-8740-3219. The three-year contract amount is inclusive of a $48,000,000 pass-through of United States Department of Housing and Urban Development (HUD) funds. Fees for the provision of services by HORNE LLP are $14,993,430.
Further request Board authorization for the Procurement Division to renew the contract for one additional three-year term. The not-to-exceed contract amount for the life of the contract, inclusive of the original contract amount, pass-through funding, and renewals, shall not exceed $62,993,430.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Planning, Environmental, and Development Services Department Housing and Community Development Division] Procurement Division)
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PROCUREMENT:
This contract will provide a broad range of services to include program management, staff augmentation, project implementation, and compliance monitoring. Program and project priorities will be focused on serving low-and moderate-income persons and areas (up to 80% of the Area Median Income), vulnerable populations, persons with disabilities, and individuals with special needs.
FUNDING:
Funding is available through account number 5920-068-8740-3219. Funds for this project are inclusive of a $48,000,000 pass-through of HUD funds.
DISCUSSION:
Hurricane Ian made landfall in Orange County on September 28, 2022, as a Category 4 storm causing over $300 million in damage to residential and commercial structures and stormwater and utility systems. Over 10,500 FEMA and National Flood Insurance Program claims were identified. HUD has awarded Orange County approximately $219 million in CDBG-DR funds to support disaster relief, long-term recovery, restoration of infrastructure and housing, economic revitalization, and mitigation efforts (see 88 FR 32046) due to impacts from Hurricane Ian.
One of the major requirements for administering the CDBG-DR grant is the development of the Action Plan. The CDBG-DR Action Plan includes an analysis of unmet needs, citizen input and engagement, general program requirements, and a budget indicating the proposed use of funds that is reasonably proportionate to the identified unmet needs. The CDBG-DR Action Plan contains an extensive analysis of the impact and unmet needs of Hurricane Ian on the County’s infrastructure, housing, businesses, and social services. Orange County’s Housing and Community Development Division (the “County”) is responsible for the management of the CDBG-DR funding and implementation of projects under the CDBG-DR Action Plan.
The Contractor shall provide general grant management services to support the County’s implementation of the Action Plan, as may be amended from time to time. The County’s CDBG-DR Action Plan has been approved by HUD and is available at https://www.orangecountyfl.net/NeighborsHousing/OCDisasterRecovery/ActionPlan.aspx. <http://www.orangecountyfl.net/NeighborsHousing/OCDisasterRecovery/ActionPlan.aspx>
The County’s CDBG-DR Action Plan Programs include Housing Programs (Homeowner Housing Rehabilitation and Reconstruction, Rental Housing Rehabilitation, Rental Assistance, and New Affordable Housing Construction), Infrastructure and Public Facilities Programs, Mitigation, and Public Services Programs. The Contractor shall provide expertise in the HUD CDBG-DR program and ensure compliance with applicable Federal and State laws, Executive Orders, directives, policies, regulations, standards, and guidance.
Six proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria set forth in the RFP. The proposals from Conceptcore Group, Lemoine Disaster Recovery, LLC, and Tetra Tech, Inc. were determined to be non-responsive for failing to comply with the submission requirements and deviating from the County’s terms and conditions. All other proposals were evaluated and are being presented for the Board’s consideration.
The proposals were evaluated by the Procurement Committee on October 23, 2024. Commissioner Mayra Uribe was assigned to the Procurement Committee.
Consensus scores of the Procurement Committee are attached.